Office and Events Coordinator

3 weeks ago

Cheltenham, United Kingdom Brave Human Capital Group Ltd Full time

**Office and Events Coordinator**

**Location**:Cheltenham

**Salary**:£25,000-£30,000

**Benefits**:

- Subsidised gym membership
- Subsidised parking or park and ride
- Central and modern offices
- Additional time off to celebrate your birthday
- Pizza Fridays and free fresh fruit
- Discretionary bonus plan

**Hours**:Full-Time - Monday-Friday

**Our Client**:
Our client is a conveyancing firm, with offices in Cheltenham and London. Their goal is to make your sale or purchase as smooth as possible. They are revolutionising the customer experience with ground-breaking technology, industry leading expertise, and market leading customer care.

They maintain a creative, highly positive working culture for staff, offering an excellent office environment, plenty of staff social events, alongside personal development opportunities. Some examples of recent staff care events have included: a day at the Cheltenham races and taking the team on an all-expenses paid overseas conference.

**The Role**:
We are now looking for an Office and Events Coordinator to join a thriving Company which provides fantastic long-term career prospects. Working closely to assist the Directors, you will help with the daily administrative tasks necessary for the implementation of Board decisions and the efficient running of the office environment. The successful applicant will also assist with organising their many staff social events.

**Responsibilities**:

- Carry out day-to-day administrative duties in the office and ensure that the office environment is operating smoothly.
- Manage the business insurance and authorisations calendar, ensuring renewals are managed appropriately and in a timely manner.
- Liaise between the Directors, the managing Agents, security staff and the cleaners for the offices to enable smooth operation of services shared with other building tenants.
- Manage office supplies inventory and place orders as necessary.
- Liaise between third party providers and the Directors to ensure that business needs are served at all times, for example but not limited to, contractors.
- Receive and distribute incoming mail to the teams; deliveries and manage outgoing mail, including the supervision and checking of the use of the firm’s franking machines.
- Identify opportunities for process and office management improvements, and design and implement new systems.
- Assist with the firm’s recruitment, including the posting of job adverts, arranging interviews and issuing recruitment decisions.
- Co-ordinating the onboarding process for all new starters.
- Manage the meeting room schedule and ensure that required resources are provided for meetings as directed.
- Provide other administrative support as necessary, including scheduling group meetings, training events and maintaining calendars.
- Providing support for team/company events, including researching venues, catering etc and presenting options to the Directors.
- Support travel arrangements and booking for staff social events, including diary management as required for the directors.
- Undertake weekly fire alarm tests and assist the health and safety officer with the implementation of good practices, rectifying any issues identified and undertaking regular assessments as required.

**Skills and Requirements**:

- Proficiency in Microsoft packages is essential.
- You must be discreet and understand the need to keep all board matters confidential.
- You must be self-motivated and have the ability to efficiently organise both yourself and others.
- Excellent interpersonal and good written and oral communication skills are essential.
- Previous experience working in office administration would be ideal but is not essential.
- A positive ‘can do’ attitude is key to our culture and business model.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£30,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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