Business Support Assistant

2 weeks ago

Belfast, United Kingdom Thales UK Full time

**Role: Business Support Assistant**

**Location: Belfast**
- Are you passionate about continuous improvement, team collaboration and driving exceptional business support in a fast paced environment? Are you motivated by providing excellent customer experience and driving change and innovation through teams? Are you looking for an attractive salary? Then look no further we have the role for you_

**The Role**

Business Support Assistants (BSA) will provide an effective and professional administrative support service to key stakeholders identified as requiring administrative support. The varied work requires the jobholder to be flexible in their approach. They must be able to manage a number of different demands, be able to prioritise their workload and be able to work across multiple functions as required.

Excellent communication skills and relationship building (internal and external) is paramount to successful management and organisation of the diaries, agenda’s and internal and external events.

The role requires an individual who is motivated, forward thinking, confident and flexible - with the ability to remain calm under pressure in a very fast-paced environment. A proactive approach to problem solving and finding solutions independently is required. Resilience, patience and adaptability are also key along with a good sense of humour.

**Key Tasks and Responsibilities**
- Diary management for identified key stakeholders and those using the shared inbox including making appointments, ensuring that all relevant information and organising has been captured for meetings, including room bookings/venues, catering, location maps, site information, visitor registration, etc.
- May be required to participate in some meetings by taking minutes or actions for the stakeholder
- Organise travel, accommodation and arrange Visas where necessary, ensuring that best route and value is obtained
- Manage the starter/leaver process. For starters, order equipment, book inductions with IT, Security and HSE. Liaise with IT to ensure that equipment is returned / collected for leavers.
- Providing site support based on a location’s needs:

- Maintaining stationery cupboards and stock levels.
- Managing post and parcels, both incoming and outgoing. Including appropriately franking outgoing post and booking couriers.
- Ensuring meeting rooms are clean and tidy and conferencing / VC equipment working.
- Hosting external visitors ensuring they understand site policies & procedures
- Liaise with local site facilities, to ensure kitchen areas are clean and stocked and all other issues are dealt with appropriately so that the site is a safe and tidy place for staff to work
- Undertake ad hoc Procurement requests and other system procedures identified.
- Maintain office systems, including data management.
- Providing support with any other tasks as requested by the BRM or BRP.

**About you**
- Demonstrates an understanding of how a professional office works.
- A team player who can also work independently.
- Good communication skills (verbal and written) and ability to interact effectively, courteously and professionally both within internal and external customer communities
- Able to prioritise workload and complete work within agreed timescales.
- Have good organisation skills and proactively seek to offer the best service to stakeholders
- Ability to ‘think on feet’, occasionally working within pressurised situation.
- Able to deal with people at all levels of the organisation.
- Handles confidential and sensitive information in a discrete and confidential manner.
- ‘Intermediate’ knowledge of MS office software Outlook and ‘good’ knowledge of Word, Excel, PowerPoint and Visio (or similar software).
- Good spoken and written English.
- Desirable if you possess HR skills or are looking to get into a HR generalist role.

**What We Can Offer**

We’re committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people, and to achieve this we offer market leading training, development and experiences, along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority, so you’ll have a myriad of opportunities within our diverse, global organisation.

**Flexibility**

Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

**If you are interested in this role, we would encourage you to have informal chat with the assigned recruiter.**

Thales is an equal opportunities employer and diversity and inclusion are integral to the success of Thales.

**Job Types**: Full-time, Permanent

**Salary**: From £28,000.00 per

  • Administrator Assistant

    4 weeks ago

    Belfast, United Kingdom Reed Business Support Full time

    **Outreach Assistant** Established in 1973, a leading organisation based in Belfast are currently seeking a Outreach Assistant to join their team. This is a full-time, Temporary position initially for 2 months - with an immediate start Working hours: 9am - 4.30pm With an hourly rate of £12 **Essential Criteria**: - Relevant courses and...

  • Personal Assistant

    1 week ago

    Belfast, United Kingdom Reed Business Support Full time

    **PA to CEO** **A well-established organisation based in Belfast, are currently seeking an experienced PA to CEO, to join their team.** This is a Full-time, Temporary Position 6 -12 months with the potential to be made permanent Working hours: Monday to Friday (37 hours per week) With a salary of £26,017 to £26,575 per annum **Job Purpose**: As PA to...

  • Business Support Assistant

    1 month ago

    Belfast, United Kingdom Toward Ltd Full time

    **Business Support Assistant Role** We are hoping to employ and support a new member of our team, in TOWARD! This is a Job start scheme position, Jobstart describe their scheme as 'Paid job for young people, including employability support to develop their work skills and to help them find future employment" You’ll be working as a Business Support...

  • Procurement Officer

    4 weeks ago

    Belfast, United Kingdom Reed Business Support Full time

    **Procurement Officer** **An exciting opportunity has arisen for an experienced Procurement Officer to join a leading organisation based in Belfast.** This is a Full-Time, Temporary position - with an immediate start (has the possibility of being extended thereafter) Working hours: Monday - Friday (36.5 hours per week). With an hourly rate of £14.67 per...

  • Administrator

    7 days ago

    Belfast, United Kingdom Reed Business Support Full time

    **Administrator** **My client is a leading voluntary organisation, that improves and provides support to the wider public. They are currently seeking an Administrator to join their team.** This is a Part-time, Temporary until March 2023 (possible extension) Monday - Friday 9.30am-5.30pm With an hourly rate £10.50 per hour **Job Purpose**: As...

  • Receptionist

    4 weeks ago

    Belfast, United Kingdom Reed Business Support Full time

    **Receptionist (Temporary)** **An exciting opportunity has arisen for an experienced Receptionist to join a well-established organisation based in Belfast.** This is a Full-Time Temporary Position - with an immediate start. Working hours: Monday to Friday: 8.30am - 4.30pm (35 hours per week) With an hourly rate of £10.02 - £11.58 per hour **Job...

  • Training Administrator

    4 weeks ago

    Belfast, United Kingdom Reed Business Support Full time

    **Training Administrator** **Training Administrator required to join a leading company based in Belfast.** This is a full-time, permanent position. Working hours: Monday - Friday: 9am-5pm 37.5 hours for the week (evenings and weekends will be required on an ad hoc basis, employees will receive time off in lieu) **Salary**: £20,470 **Job...

  • Litigation Solicitor

    7 days ago

    Belfast, United Kingdom Reed Business Support Full time

    **Solicitor - Motor Injury** **Belfast** **International Firm** Client Profile We are looking for an enthusiastic individual interested in developing a career within defendant litigation. Our defendant litigation team advises insurers and corporate clients in the defence of claims of all values, types and complexity. Our clients includeleading insurance...

  • Administrator

    7 days ago

    Belfast, United Kingdom Reed Business Support Full time

    **Administrator** **My client is a leading organisation based in Belfast, currently seeking an experienced Administrator to join their team.** This is a full-time, temporary position for initially 5 months. Working hours: Monday - Friday: 8.30am-4.30am Hourly rate: £11.24 - £13 (dependant on experience) **Job Purpose**: You will be responsible for...

  • Business Support Officer

    4 weeks ago

    Belfast, United Kingdom Ashton Recruitment Full time

    **Ashton Recruitment requires a Business Support Officer for their client based in Belfast.** **Job Title**:Business Support Officer **Location**:Belfast City Centre **Duration**:Temporary **Rate of Pay**:£17.05 **Hours of Work**:37 per week, 8.30am to 5pm **Duties will include (but are not limited to)**: - To be responsible to the Business...

  • Business & Digital Marketing Support Assistant

    4 weeks ago

    Belfast, United Kingdom Digital Strada Full time

    The Business & Digital Marketing Support Assistant will work directly alongside the Business Support to assist with all client related tasks. The duties will include performing administrative tasks, conducting market research, updating databases, and designing, creating and writing content for the company social media sites and web...

  • Business Support Officer

    1 week ago

    Belfast, United Kingdom Ashton Recruitment Full time

    Ashton Recruitment require a Business Support Officer for our client based in Belfast. Position: Business Support Officer (Finance, Systems and Performance) Location: Belfast Duration: Temporary Rate of Pay: £17.53 per hour Hours of Work: 37 hours between the hours of 0900-1730 Duties include (but not limited to): - To be responsible to the Business...

  • Estates and Facilities Administrator

    7 days ago

    Belfast, United Kingdom Reed Business Support Full time

    **Estates and Facilities Administrator** **An exciting opportunity has arisen for an Estates and Facilities Administrator to join a leading organisation based in Belfast.** This is a full-time, Permanent Position Working hours: Monday - Friday: 37.5 hours per week Mon-Fri **Salary**: £19,000 (rising to £21,500 in April 2023) **Job...

  • Medical Receptionist/administrator

    1 month ago

    Belfast, United Kingdom Reed Business Support Full time

    **Medical Receptionist/Administrator** **A reputable and well-established organisation based in Belfast, are currently seeking an experienced Receptionist/Administrator to join their team.** This is a Full-time, permanent position. Working hours: 8.30am-5pm **Job Purpose**: You will be responsible for working efficiently with the team to provide...

  • Senior Business Support Assistant

    1 month ago

    Belfast, United Kingdom Ashton Recruitment Full time

    **Ashton Recruitment requires a Senior Business Support Assistant for our client based in Belfast.** Position: Senior Business Support Assistant (Capital Grants) Location: Belfast Duration: Temporary Rate of Pay: £17.06 Hours of Work: 37 hours per week, 08:30-17:00 To be responsible to the Property Officer (Building and Procurement) for: The timely...

  • HR Business Support Officer

    4 weeks ago

    Belfast, United Kingdom Radius Housing Full time

    **Job Title **:Business Support Officer **Department **:Corporate Services Directorate **Responsible to **:Senior Data and Analytics Officer **Job Purpose **The key focus of the Business Support Officer will be to assist in the development of the HR Information System (HRIS) and provide statistical reports and trend analysis. The postholder will also...

  • Business Support Officer

    1 month ago

    Belfast, United Kingdom Abacus Professional Recruitment Full time

    Client: Abacus Group are recruiting for a Business Support Officer on behalf of an alternative credit provider who specialise in property backed lending to borrowers in the UK. You will be joining a firm who have expanded rapidly over the past 3 years, you will be joining at an exciting time as they continue to expand with their announcement of a recent...

  • Home Support Assistant

    1 month ago

    Belfast, United Kingdom Crossroads Care NI Full time

    Crossroads Care NI is a voluntary organisation whose sole purpose is to provide as much respite care as possible to carers of whatever age and disability. Crossroads have been providing a service to Carers in Northern Ireland since 1979. We provide services through our domiciliary, Young Carers and In Your Prime projects. Our mission is to provide quality,...

  • Home Support Assistant

    4 weeks ago

    Belfast, United Kingdom Crossroads Care NI Full time

    Crossroads Care NI is a voluntary organisation whose sole purpose is to provide as much respite care as possible to carers of whatever age and disability. Crossroads have been providing a service to Carers in Northern Ireland since 1979. We provide services through our domiciliary, Young Carers and In Your Prime projects. Our mission is to provide quality,...

  • Home Support Assistant

    4 weeks ago

    Belfast, United Kingdom Crossroads Care NI Full time

    Crossroads Care NI is a voluntary organisation whose sole purpose is to provide as much respite care as possible to carers of whatever age and disability. Crossroads have been providing a service to Carers in Northern Ireland since 1979. We provide services through our domiciliary, Young Carers and In Your Prime projects. Our mission is to provide quality,...