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Scheduler/administrator
3 months ago
**Scheduler and Administrator (Work Order/Engineer)**
We have a new and exciting opening to join our dynamic, multi skilled team within our **National Operations Centre** in Bristol.
If you are **self-driven**, have a **great attention to detail**, can **communicate** to all levels including senior management, customers and Engineers then this is the role for you. This is a **fast paced** environment, dealing with multiple clients ensuring **Service Level Agreements** are met to minimize any potential risk to their operations.
Within this role you are required to plans the works with the field engineers, and manage through to completion, including the tracking of parts, further visits
This role comes with an extensive **benefits package** along with **Hybrid Ways of Working **(Minimum 2 days in the office)**. **Full Training will be provided.
**Job Details**
Reports to - Line Manager
Hours of work - 40 hours each week, Monday to Friday, between 07:00 & 19:00. Overtime shift pattern primarily on Weekends
Department - National Operations Centre
Location - Head Office & Home Based (3 days in the office minimum)
**The purpose of the role is to**
- Have a good understanding of all Clients Contracts and the SLA’s contained within;
- Have excellent understanding of all internal processes and procedures and adherence of them;
- Have excellent understanding of all internal call logging / scheduler / tracking tools to meet Service Level Agreements;
**What you’ll be doing**
- Responsible for end to end work order management within the tasks defined;
- Review and adjust processes and tasks as the business dictates;
- Driving “lean” and continuous improvement principles to process and procedures;
- Ensure optimum resource is available to achieve tasks as required within the field;
- Understanding and implementation of all financial processes;
- Full compliance with all F-Gas management processes and procedures;
- Follow all escalation procedures if performance within SLA cannot be achieved as required;
- Constant use of internal and Clients systems ensuring updates are available at all times;
- Processing paperwork and tasks quickly and accurately;
- Providing excellent Customer Service to all Clients and internal Customers at all times;
- Maintaining and growing relationships with all suppliers and Sub Contractors.
**What success looks like**
- Meeting / exceeding objectives, KPIs and SLAs
- Optimal use of resource and productivity
- Clients continuously updated in real time
- Building strong relationships with internal and external teams
- Minimal escalations / complaints
**We’d love to meet someone with**
- Excellent attitude and approach to work.
- Highly self-reliant, motivated and enthusiastic.
- Approachable, open and able to work as part of a team.
- Excellent customer care and interpersonal skills.
- Commitment to quality and attention to detail.
- Ability to adapt to change and uncertainty;
- Ability to multi task and priorities;
- Excellent written and verbal communication;
- Excellent attention to detail and forward thinking;
- High output of work to an excellent standard;
- Team working as well as working under own initiative;
- Proven excellent customer service skills, recognized qualifications are desirable.
- A values driven approach - it’s not just what we do, but how we do it that’s important at Space. We’re Here for Each Other, Here for our Customers and Here for What Matters.
**What's in it for you?**
We offer a competitive salary, and all of our employees 22 days holiday, rising incrementally to 25, plus bank holidays. Our extensive benefits package includes; Private Medical Insurance, Income Protection Insurance, Life cover of 2x salary, Employee Assistance Programme, Discount scheme including Gyms, Introducers Bonus Scheme and an excellent pension scheme.
**Who are we?**
Space Engineering Services are one of the most dynamic refrigeration, heating, ventilation and air conditioning service providers in Europe. We are proud to offer innovative products and services, and market-leading refrigeration technology, for which we have received awards and industry accreditations.
**We are all equal**
We’re committed to creating an inclusive workforce and are opposed to any form of less favourable treatment, whether through direct or indirect discrimination, association or perception accorded to employees or job applicants, on the grounds of their; race, religion or belief, disability, ethnic origin, nationality, marital/civil partnership, pregnancy/maternity, gender, sexual orientation or age.
**Salary**: £23,100.00 per year
**Benefits**:
- Company pension
- Employee discount
- Free parking
- Gym membership
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
- Store discount
- Work from home
Schedule:
- Overtime
Ability to commute/relocate:
- BRISTOL: reliably commute or plan to relocate be
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