Events & Executive Assistant

6 months ago

London, United Kingdom Broadwick Soho Full time

Why us?

We are bringing the spirit of Soho to life in a glorious hotel. Join us for the opportunity to be part of a like-minded community of individuals from various backgrounds, at a new and exciting hotel, restaurant and rooftop dining bar in the heart of Soho.

We are enthusiastic, generous, respectful and committed to delivering exceptional and brilliant service to other talents and guests. We also enjoy and take immense pride, in doing so. The way we treat others is how we would like to be treated ourselves and is at our core.

As an Events and Executive Assistant at Broadwick Soho, you will drive the idea of being a glorious hotel that embraces the spirit of Soho, alongside making our guests feel as comfortable as we do through our beliefs of being independent, embracing, generous and exquisite

What is in it for you?
- Inclusion in the Tronc scheme which includes Room and F&B service charge
- 30 days holiday inclusive of bank holidays increasing with the length of service
- Pension scheme, season ticket travel loan, cycle-to-work scheme
- Great food and drink during your shift
- Designer outfits that represent our spirit and personality that are fresh and ready for your shift
- Support from our Employee Assistance Programme and wellbeing initiatives
- Great incentives including refer a friend bonus (£1000 for chefs & £500 for all other roles)

Why you?

The Events and Executive Assistant will provide a high level of professional support to the Managing Director and act as the gatekeeper of the Executive and Operations Directors diary, administrative support and liaise with the relevant head of Departments on matters to ensure timely responses. The role includes planning events and supporting the Events Sales team at Broadwick Soho. The balance of tasks within this job may vary dependent on daily business demands.

Key daily tasks include:

- Proactive daily management of diary and organisation of the day-to-day schedule of the managing Director and operations Director, to include the identification and resolution of potential issues.
- Manage the Managing Director’s in-box, prioritising and highlighting key communications and responding as appropriate and agreed.
- Proactive set up and management of meetings and all logistics ensuring the Executive Committee/ Head of Departments are prepared in advance of meeting with all necessary documentation and details.
- Manage the Managing Director’s expenses.
- Respond to telephone calls, acting as a filter to manage and control calls.
- Assist with any projects the Managing Director is leading and working on.
- Attend relevant team or project meetings to coordinate and capture action points.
- Assist with planning internal and external events and issue internal function sheets.
- Make pre & post event calls, billing and posting of deposits etc.
- Responsible for menu and name card printing support for the events operation team.
- Support the coordination of external event vendors, complete risk assessments and ensure all relevant insurance documents are on file ahead of the event.

What do we need from you?
- Exceptional organisational skills with the ability to prioritize effectively and work under pressure
- Great attention to detail
- Your charisma, individuality and positive energy
- Excellent communication skills
- Able to work flexible hours

All applicants must be eligible to work in the UK.

INDBOH

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