Event Executive

7 months ago

London, United Kingdom Outsourced Events Ltd Full time

**Your mission**:
The Company

Founded in 2001, based in Hammersmith Outsourced Events Ltd is a multi award winning end-to-end event management provider to the IT and professional services industries, as well as the Association and not-for profit sectors. Working globally across more than 50 clients and running upwards of 250 events a year, our projects focus on conferences, exhibitions and roadshows targeting decision makers within large organisations or membership bodies.

The Team
Playing an important project role in an organisation with great potential for expansion and growth, you will join a growing team of 37, all of whom have a wealth of experience and knowledge in event management. The team takes great pride in delivering the highest quality of service to all clients and these relationships are absolutely key to the ongoing growth of Outsourced Events. There is a great atmosphere of collaboration, respect, trust, and integrity amongst our team.

**Your profile**:
The Role
Key responsibilities
- Going onsite to events, liaising with sponsors and helping register delegates on the day
- Working with the event project leads to develop project plans for each of the client events in
- Attending calls with the client and updating them on progress.
- Providing updates to be included in weekly client status reports submitted in a timely fashion.
- Venue liaison for each new project, working closely with the administration team to find
- appropriate venues, arranging quotations and presenting the findings back to the client using
- PowerPoint within the timescales set.
- Sourcing hotel bedrooms, preparing, managing and cross-referencing rooming lists
- Preparing and managing the distribution of delegate joining instructions
- Creating proposals of ideas for audience engagement (particularly relevant to tradeshows)
- Gathering competitive quotes for outsourced services
- Preparing FAQ sheets for various projects and becoming the “font of all knowledge” on your
- assigned events
- Speaker management and liaison to include chasing for expenses and ensuring these get paid in a
- timely fashion
- Liaising with event organisers to understand the process behind any shipments including deadlines,
- how the goods should be addressed and the method for picking up any left-over items once the
- event has finished. Communicating that process to the Warehouse Manager.
- Sponsor liaison on events, where this is required, to include chasing for all orders including power,
- furniture, internet requirements, collating these items into a spreadsheet and communicating their
- order back to the supplier
- Creating event evaluation forms for distribution and analysing the responses
- Answering the phone to incoming calls and dealing with queries relating to the events being run

Key qualities required:

- At least 1-2 years’ experience in an events role
- Ability to travel overseas for site visits and onsite attendance at events
- Strong communication skills with an excellent command of oral and written English
- Excellent attention to detail and project oriented
- Time management skills, ensuring deadlines are met
- Ability to work on multiple projects simultaneously
- Good understanding of Microsoft Excel and PowerPoint
- Very organised and structured; logical and analytical mind
- The desire to learn new skills and really take ownership of the role that you are fulfilling
- Hard working and dedicated team player

**Why us?**:
Outsourced Events’ Benefits
- Office based role with the opportunity to work from home, as required
- Team activities including residential 2-day company meet up, summer BBQ, monthly all-team meetups, organised social activities
- Working with our Head of Learning & Development to enhance your skills and find opportunities for career progression and promotion
- 25 days annual leave including three days for the week-long office closure at Christmas
- Birthday day off
- Pension and bonus scheme
- Complimentary access to office gym
- Enhanced maternity / paternity packages available

Salary

£23 - 27.5K per annum, dependent upon experience

How To Apply

**About us**:
Outsourced Events is a multi-award-winning event management company. We live and breathe events and our enthusiastic and friendly team of event professionals have decades of industry experience, organising events in the technology, commercial, and association sectors, but we will help you whatever the industry.

  • Event Services Director

    2 weeks ago

    London, Greater London, United Kingdom Freemans Event Partners Full time

    Freemans Event Partners is seeking a skilled Event Services Director to lead our bars team. As a key member of our team, you will be responsible for delivering exceptional event experiences, working closely with our partner brands to ensure seamless execution. With a focus on customer satisfaction and revenue growth, you will be expected to develop and...

  • Digital Event Planner

    4 weeks ago

    London, Greater London, United Kingdom Event Industry News Limited Full time

    Job DescriptionAs a Marketing and Events Coordinator, you will be responsible for delivering high-quality events and marketing campaigns. Your key responsibilities will include:Data management for seamless event administrationDevelopment of marketing collateral, including digital and print materialsTicketing assistance and delegate supportDiary management...

  • Horticultural Event Specialist

    4 weeks ago

    London, Greater London, United Kingdom Event Industry News Limited Full time

    As the Deputy Venues Operations Manager, you will play a crucial role in delivering successful events for the Royal Horticultural Society (RHS). With a focus on operational excellence, this role requires a skilled and experienced professional who can lead from contract signing for event planning and delivery.Responsibilities include allocating work to Venue...

  • Events Executive

    7 months ago

    London, United Kingdom Institute of Chartered Accountants in England and Wales Full time

    **Events Executive** **London** **Hybrid working weekly - 2 days in the office and 3 from home.** **Permanent** **Full Time 35 hours weekly** **Up to £33,000pa depending on experience.** **Join our team as Events Executive.** The events team sits withing the Belonging and Support (B&S) department of ICAEW and they collaborate extensively with both...

  • Events Executive

    2 days ago

    London, United Kingdom 3Search Full time

    Events ExecutiveLondon, HybridPrivate EquityUp to £45,000 + bonus up to 50%I am working with one of the leading Private Equity firms in the Technology space and have 25 years experience specialising in technology and software. They are a super innovative and forward thinking business, and have fostered an amazing company culture off the back of this.My...

  • Events Executive

    2 days ago

    London, United Kingdom 3Search Full time

    Events ExecutiveLondon, HybridPrivate EquityUp to £45,000 + bonus up to 50%I am working with one of the leading Private Equity firms in the Technology space and have 25 years experience specialising in technology and software. They are a super innovative and forward thinking business, and have fostered an amazing company culture off the back of this.My...

  • Events Executive

    2 days ago

    London,, UK, United Kingdom 3Search Full time

    Events ExecutiveLondon, HybridPrivate EquityUp to £45,000 + bonus up to 50%I am working with one of the leading Private Equity firms in the Technology space and have 25 years experience specialising in technology and software. They are a super innovative and forward thinking business, and have fostered an amazing company culture off the back of this.My...

  • Events Executive

    6 months ago

    London, United Kingdom air-recruitment Full time

    **Events Executive, £28K. London - Fulham, Hybrid: four days in the office and one day working from home.** This established medical business is rapidly growing. They are now looking for an ambitious Events Executive to support the events team to create and deliver upcoming projects. This Events Executive will work closely with the Head of Events and Head...

  • Sales Director

    2 days ago

    London, Greater London, United Kingdom Page Executive Full time

    About Our ClientPage Executive is a leading event organizer in the tech industry, dedicated to creating unforgettable experiences that drive knowledge sharing, networking, and business growth.Job DescriptionWe are seeking a dynamic and results-driven Director of Event Sales to join our team. This is a managerial role that requires leadership skills, sales...

  • Events Executive

    6 months ago

    London, United Kingdom Grays Search and Selection Full time

    National Access and Scaffolding Confederation (NASC) is the premier trade association representing the interests of the scaffolding and access industry. As the recognised authority on access and scaffolding, NASC is committed to advancing safety, standards, and best practices in the industry. With a membership base spanning contractors, manufacturers, and...

  • Tech Event Sales Strategist

    4 weeks ago

    London, Greater London, United Kingdom Page Executive Full time

    About Page ExecutivePage Executive is a dynamic tech events organizer expanding internationally. We are seeking a highly skilled Tech Event Sales Strategist to drive knowledge sharing, networking, and business growth with our team.Key Responsibilities:We are looking for a seasoned sales leader who can develop and implement a sales strategy to achieve revenue...

  • Business Event Coordinator

    4 days ago

    London, Greater London, United Kingdom CREATIVE EVENT AND MANAGEMENT LIMITED Full time

    As a highly skilled Event Manager, you will be responsible for planning, coordinating, and executing various domestic and international events. These may include conferences, exhibitions, and award shows.The successful candidate will oversee the entire event lifecycle, from conception to delivery. This involves managing logistics, ensuring high standards,...

  • Event Management Professional

    5 days ago

    London, Greater London, United Kingdom CREATIVE EVENT AND MANAGEMENT LIMITED Full time

    About the RoleThis is an exciting opportunity to join our team as an Event Support Manager. You will play a pivotal role in organising and executing various events, including conferences, exhibitions, and award shows.Your responsibilities will include:Managing event plans and logisticsWorking closely with other departments to ensure operational requirements...

  • Events Executive

    2 months ago

    London, United Kingdom Eupnea Full time

    Job DescriptionWe are looking for an Events Executive to support with the development and execution of a comprehensive agenda of online and physical events for Eupnea, ensuring the business participates in a broad range of industry events, as well as, organises own events successfully to connect with clients.The Events Executive will need to have good...

  • Events Executive

    7 months ago

    London, United Kingdom Home House Administration Full time

    **Events Executive** We are currently recruiting a dynamic Events Executive to join our Sales and Planning team. Ideally, our new colleague will have experience in a private members club, five-star hotel or similar luxury environment. **We are looking for an Events Executive who can**: - Organise exceptional events. - Identify and convert new sales...

  • Events Executive

    1 month ago

    London,, UK, United Kingdom Love Success Full time

    Events executive – CharityWest End – hybridMaternity contract£34500 pro-rata + excellent benefits including 30 days holidayOur client is a leading charity with a fantastic culture and a great track record in their UK-wide events programme. An urgent contract has arisen for an experienced events executive to run some of their flagship projects.You will...

  • Events Executive

    4 weeks ago

    London, United Kingdom Love Success Full time

    Job Description Events executive – Charity West End – hybrid Maternity contract £34500 pro-rata + excellent benefits including 30 days holiday Our client is a leading charity with a fantastic culture and a great track record in their UK-wide events programme. An urgent contract has arisen for an experienced events executive to run some of their...

  • Events Executive

    1 month ago

    London, United Kingdom Love Success Full time

    Events executive – CharityWest End – hybridMaternity contract£34500 pro-rata + excellent benefits including 30 days holidayOur client is a leading charity with a fantastic culture and a great track record in their UK-wide events programme. An urgent contract has arisen for an experienced events executive to run some of their flagship projects.You will...

  • Events Executive

    1 month ago

    London, United Kingdom Love Success Full time

    Events executive – CharityWest End – hybridMaternity contract£34500 pro-rata + excellent benefits including 30 days holidayOur client is a leading charity with a fantastic culture and a great track record in their UK-wide events programme. An urgent contract has arisen for an experienced events executive to run some of their flagship projects.You will...

  • Corporate Event Sales Professional

    2 days ago

    London, Greater London, United Kingdom CREATIVE EVENT AND MANAGEMENT LIMITED Full time

    About CREATIVE EVENT AND MANAGEMENT LIMITEDWe offer a wide range of corporate event services to help businesses succeed.Job Description:This is an exciting opportunity for a Corporate Event Sales Professional to join our dynamic team. The successful candidate will be responsible for driving sales growth through effective business development and relationship...