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Office & Faciliites Coordinator

2 months ago

Edinburgh, United Kingdom Tate Full time

Office & Facilities Coordinator **

IMMEDIATE START

£28,560 + Great Benefits

Based in Edinburgh
This will be a full-time office based role working 9am to 5pmAn International firm with offices based in Edinburgh are seeking an experienced Office & Facilities Coordinator.

You will be working closely and collaboratively with the Property & Facilities Management, Workplace Services and Legal Support teams to deliver a range of client, administrative and team associated services to ensure exceptional client service, both externally and internally.

Key Responsibilities

Proactively assist with the delivery of professional and efficient support services to the office,

including but not exclusive to:

Assisting in the day-to-day coordination of office services to include reception, hospitality, switchboard queries, staff welfare, office maintenance, partner support
Oversee the reception, meeting rooms and communal areas to ensure high standards are maintained
Ensure the safety and security of visitors and staff including understanding the first aid policies and procedures reporting any incidents as appropriate
Provision and control of security access passes in conjunction with the security provider
Manage and coordinate meeting room requests
Proactively manage stock levels relating to stationery, refreshments, and catering to ensure adequate stocks and in line with budgets
Undertake general administrative tasks as part of central administration team, to support the wider needs of the business/partners including the monitoring and actioning of central mailboxes
Support the Property & Facilities team acting as point of contact for any reactive or scheduled maintenance activity
Be proactive in logging jobs with the Property & Facilities Helpdesk, following through to resolution, ensuring end users are kept updated
Responsible for issuing purchase orders and the authorisation of invoices within areas of responsibility and in line with budgets
Responsible for coordinating activities on site for new starters ensuring they have the necessary IT and workplace equipment, liaising with the relevant departments as required
Coordinate activities for leavers ensuring all company assets are returned
Support with any queries relating to direct deliveriesRequirements

Professional, with a positive "can do" ethos willing to go the extra mile to deliver exceptional service
Effectively manages time with the ability to prioritise workload
Ability to work independently in a high-pressure environment
A strong team player with a high degree of initiative and self confidence
Strong attention to detail with the ability to work to tight deadlines
Excellent verbal and written communication skills
Proficient in the use of Microsoft suite packages

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application