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Education Trust Administrator

4 months ago

Birmingham, United Kingdom Supply Heroes Full time

Supply Heroes are seeking a Trust Administrator to join a innovative and forward thinking Education Trust of Primary and Secondary Schools in Birmingham on a full-time and predominately term time basis. The purpose of the post is to undertake a full range of administrative duties for the Executive Leadership Team and to ensure the efficient and effective running of their daily business. Duties and Responsibilities

  • Undertake general office duties. For example, welcome visitors, screen/direct phone calls, take messages and oversee postal matters.
  • Undertake the day-to-day administrative tasks.
  • Manage manual and computerised record/information systems.
  • Analyse and evaluate data/information and produce reports/information/data as required.
  • Undertake word processing and complex IT based tasks.
  • Provide personal, administrative and organisational support to executive leaders.
  • Keep records in accordance with the Trusts record retention schedule and data protection law, ensuring information security and confidentiality at all times.
  • Order, monitor and manage resources as required, ensuring best value following the trust’s purchasing processes.
  • Oversee and operate relevant equipment and IT packages (e.g. Parago, Eventbrite, Trust Governor, OneNote etc…)
  • Manage any relevant service contracts and ensure best value when sourcing new providers.
  • Ensure environments are kept tidy, organised and in good order at all times.
  • Attend meetings as a minute taker- this will include preparing agendas and circulating meeting papers
  • Work alongside the Executive Leaders to provide a full range of advanced secretarial duties
  • To maintain and manage Executive Leaders diaries, arrange appointments, meetings, designated work time, travel arrangements and refreshments etc.…
  • Prepare and track actions and follow up on any outstanding actions in advance of meetings
  • Maintain the highest level of confidentiality at all times
  • Support with governance reporting
  • Liaise with a number of outside agencies, e.g. DfE, ESFA, Local Authority, Regional Schools Commissioner, OFSTED, the Police to facilitate the smooth running of the school and other schools/MATs
  • Work with teams of people organising events such as the Trust’s annual conference and away days
  • Prepare rooms for meetings and events arranging refreshments, catering and/or hospitality where appropriate
  • Organise functions and provide hospitality where required
  • Work both independently and as part of an effective team ensuring communication is clear and professional at all times
  • Display excellent organisational and multi-tasking skills in order to prioritise workload under pressure and meet tight deadlines
  • Travel between sites to set up and/or attend meetings at Trust schools or external venues
If you are interested in this position, please apply now with your CV. We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults in line with the DfE statutory guidance ‘Keeping Children Safe in Education’. Therefore, applicants will be subject to a variety of checks, including an enhanced DBS check (unless on the update) along with a variety of others including an online search as part of our due diligence on shortlisted candidates