Senior Commercial Manager

3 weeks ago

United Kingdom British Engineering Services Full time

XEIAD are a part of the BES Group and are the largest provider of civil infrastructure inspections in the UK.

Main Purpose

Reporting directly into the Head of Contract Management, the Senior Commercial Manager is responsible for the Commercial Management function within the business.

This role is directly linked to the Commercial Management of the Network Rail Structure Examination Contracts for Western, Southern, Eastern and North West & Central, the National Highways Structure Inspection Contracts for the South West TST and the East HRE Contracts, plus the Commercial Management of other major contracts.

Ensure that effective commercial and operational cost control functions are maintained. Support the review, development and implementation of defined processes, systems and people to facilitate strong commercial management behaviours and to accurately record revenue and cost against contracts.

Manage the commercial processes across the business ensuring that Applications for Payment and Invoices are accurate and raised on time, that Purchase Orders and Project Values are continuously monitored against works completed, and that Supply Chain engagement, including supplier on-boarding, subcontract agreements and works order instructions, are raised in accordance with delegated authority levels.

Working with Group Finance, lead with the CVR process ensuring the correct allocation of costs and fee on all projects. Engage with Operational Teams to regularly review and optimise cost management processes.

Support pre-contract activities including bid reviews and provide support to the Estimating Team with pricing support as required, particularly around supply chain engagement. Build strong relationships with Group Procurement and Group Pricing teams.

Build effective relationships with colleagues throughout the BES Group as well as with suppliers and clients. Undertake line management duties for a small team of direct reports including designation of functional and performance responsibilities.

Key Responsibilities

  • Promote positive commercial management behaviours across the operational and planning teams to optimise gross margin potential and to minimise commercial risk
  • Manage the Application for Payment and Invoicing processes ensuring timely submissions in line with client expectations and accuracy of filing.
  • Ensure that Project Fees are monitored against Client Purchase Order values with appropriate measures taken to uplift in advance mitigating future delay on invoice payments.
  • Manage and optimise the Supplier Works Order process ensuring that the appropriate requests, approvals and receipting is carried out in accordance with defined processes.
  • Manage supplier on-boarding processes including liaison with other departments including HSQE, Procurement and Finance. Ensure that all suppliers are appointed under agreed terms and KPIs are established to manage performance.
  • Ensure that the accurate recording of cost and fee is allocated to the correct projects and that Operational Teams are challenged to optimise cost management measures at all times.
  • Support internal commercial audits and manage all commercial management non-conformities including liaison with others and implementation of lessons learned processes.
  • At pre-contract stage, review deliverability of projects with Operational Leads, ensuring appropriate project controls are in place and that client commercial contacts are engaged with at an early stage to minimise risk through delivery cycle.

People

  • Ensure a culture where Health and Safety is the No 1 priority for the team, fully adopting the BES Group policies, procedures, resources and guidance in all commercial decisions.
  • Build strong commercial management competence within the team leading to high levels of team self-sufficiency.
  • Manage the performance procedures of the team, with HR support, and ensure a thorough performance management process is in place and enforced.
  • Monitor and manage the team’s work output against target and drive productivity of each individual and the team.

Customers / External Stakeholders

  • To engage professionally with clients to agree, and where appropriate negotiate, on commercial matters including Applications for Payment, Final Accounts and Additional Work instructions.
  • To support supply chain management as lead POC for designated strategic accounts where appropriate.
  • To work closely with Group Sales and Operational Teams to manage client relationships

Essential Qualifications & Skills

  • Level 5/6 qualification (or equivalent) in Legal / Quantity Surveying / Project Finance
  • Chartered Member of relevant Institution (e.g. RICS) desirable
  • UK Driving licence
  • 5+ years in a senior Contract Management position
  • Managing commercial contracts with a minimum £10M commercial responsibility
  • Strong legal contract knowledge and application (specifically NEC3/4 and NR3/NR4)
  • Development and implementation of contract management processes
  • Contract negotiation at both pre and post contract award

What makes XEIAD a great place to work?

Our people and our customers come before everything else and that will never change. Knowing we always do the best job we can with absolutely nocompromise means everything to us.

If you work for us, you will get the below and, so much more:

  • A competitive starting salary of £70,000 (depending on experience)
  • You will be Office based, with the option of working from home on occasion,(you must have suitable Wi-Fi)
  • Annual salary review
  • 24 days annual leave, plus bank holidays
  • Auto enrolment into our pension scheme
  • Access to lots of discounts and benefits via our company benefits portal including; retail, fitness, holiday and cinema discounts
  • The support ofa superb employee assistance programme
  • Life assurance
  • Private healthcare scheme (after 12 months employment)
  • Employee recognition scheme
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