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Assistant / Executive Assistant to CEO

3 months ago

Newcastle upon Tyne, United Kingdom RED Engineering Design Full time

RED is a market-leading engineering design consultancy specialising in the Built Environment, Data Centres, ICT and Sustainability. Our innovative solutions and unparalleled expertise push the boundaries of complexity and sustainability

Part of the ENGIE Group, a global leader in low-carbon energy and services, our parent company, Tractebel, is a global engineering and consulting company delivering integrated solutions for sustainable energy and built environment projects.

At RED Engineering Design, we are architects of transformation, partnering with the world's leading organisations to forge next-generation built environments. Our purpose is to drive progress, creating sustainable spaces that harmonise with our planet, while seamlessly integrating ICT innovations that connect humanity. We are dedicated to attracting and nurturing the brightest professionals and graduates, empowering them to collaboratively shape the future. By elevating engineering design innovation, we build legacies that inspire generations to come.

Provide Executive Assistant support to the COO and Operations Management Team, assisting with the smoothrunning of projects and general business activities, including work of a highly confidential nature
To provide quality and timely EA support including co-ordinating and preparation of agendas, reports, presentations and minutes etc as required
Preparation of communications / presentation material on their behalf and take a lead role in supporting effective implementation of processes amongst the team
Management, support, and coordination of business projects being led by the team
Support the Operations Management team in their quest to improve effective implementation of processes across the business
Arranging domestic and international travelarrangements, preparation of itineraries and insurance documentation in line with company travel policy
Administration of holiday entitlement for the team
Organise off-site company meetings where required - sourcing venues, controlling and monitoring the contracts and budgets
Organising documents ensuring effective data management in line with company policy
Preparation of Group and local Board Reports and ensuring the COO and Operations Management Team are well-prepared for meetings and have necessary documentation and briefing papers
Flexibility to assist Operations Management Team in meeting business/project deadlines
To provide adhoc project management support together with researching and compiling extensive documentation with an exceptionally high attention to detail

Previous experience in supporting the compilation of aesthetic, engaging and complex presentations
Proven experience of fostering a good office environment and corporate culture whilst closely working with counterparts in other office locations
Hour’s flexibility (able to carry out overtime at short notice)
Adopt a confident, flexible attitude to managing competing demands
Excellent IT skills including Outlook, Word, Excel, and PowerPoint
23 days annual leave rising to 28 days annual leave over 5 years’ service
~ Holiday purchase and buy back scheme
~ Hybrid Working - minimum of 2 days a week in the office
~ Contributory company pension scheme
~ Healthcare Scheme via salary sacrifice (Company funded cover is dependant on level)
~ Non-contractual bonus awards
~ Training sponsorship
~ We offer a comprehensive benefits package and are an equal opportunities employer.


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