Executive Assistant to CEO

4 months ago

Newcastle upon Tyne, United Kingdom Hadrians Recruitment Full time

**Role: Executive Assistant to CEO**

**Location: Office / Hybrid working**

**Working Hours: Mon-Fri -8am-5pm**

**Salary: Negotiable depending upon experience + company bonus (up to 20% of base salary) + benefits package**

We are proud to be supporting our client, a family-run business with its roots firmly in the Northeast. The business is over 50 years old and now employ over 500 people across a UK wide Depot network. The business delivers plant, site accommodation, welfare facilities, portable toilets, and solar product hire needs to a wide range of customers and has an exceptional reputation for delivering service and quality.

The business is passionate about their people, hiring skilled, experienced & knowledgeable people who know take the time to get to know the local area and customers. Training and development are important to ensure that everyone is up to date with current requirements and legislation. Retention is high across the business, which is testament to the culture within the business, many members of the team having achieved over 40 years’ service.

An opportunity has arisen to join the business as Executive Assistant to CEO & Leadership Team which will also include some key office management duties:
**Key duties include**:

- Manage diary of CEO proactively, sense checking commitments in line with priorities
- Manage CEO’s inbox, responding, delegating, and prioritising where necessary.
- Book travel and accommodation globally as required.
- Conduct research & manage projects as requested.
- Work with CFO & Leadership team to prepare meeting packs, distributing accordingly.
- Attending meetings as required, taking minutes & actions.
- Ensure minutes and actions circulated promptly after meeting, acting as custodian to ensure actions expedited on time and full updates received prior to key meetings.
- Manage room bookings, refreshment requirements and any associated arrangements for in-house and external events.
- Arrange and manage corporate entertainment and social events as requested.
- Liaise with colleagues and external contacts as required.

**Additional office management duties include**:

- Manage arrangements and service delivery from third party cleaning and maintenance companies to ensure the upkeep and appearance of the office and grounds.
- Order and manage office consumables using the online purchasing system.
- Manage fire alarm tests and maintain required records.
- Liaise with the SHEQ team to ensure Health and Safety policies are up to date and displayed correctly.
- Manage post and deliveries as required.
- Manage Car Parking & visitors’ parking.

**Skills & experience required**:

- Significant experience of working with and supporting C-suite stakeholders at EA/PA level
- Ability to have a good understanding of the business plan, strategy, and priorities.
- Advanced skills in Microsoft office packages (word/excel/outlook/PowerPoint/SharePoint/teams etc..) coupled with the ability to produce reports, presentations, and documents to an exceptional standard
- Demonstrate flexible approach with the ability able to prioritise and switch priorities as needed.
- Resilience and patience essential in relation to negotiating meetings in multiple diaries as well as other duties.
- You will have strong commercial awareness, strong analytical skills: analysing data and reporting on conclusion and recommendations.
- As a trusted colleague to the SLT you will be ethical and trustworthy, always maintaining confidentiality & discretion.
- You will be proactive in managing relationships and a skilled communicator with both internal & external stakeholders

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Newcastle upon Tyne

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