Executive Assistant to CEO

1 month ago


Newcastle upon Tyne, United Kingdom Hays Business Support Full time
Job Title: Executive Assistant to CEO

We are seeking a highly organized and proactive Executive Assistant to support our CEO and Executive Team. As a key member of our team, you will provide administrative support, manage schedules, and coordinate events.

Key Responsibilities:
  • Manage the CEO and Executive Team's diaries, resolving scheduling conflicts
  • Arrange travel and accommodation for executives, including international travel, visas, and transportation
  • Handle sensitive matters with confidentiality and discretion
  • Coordinate and distribute monthly and quarterly board papers and agendas
  • Liaise regularly with Senior Management team members and assist with scheduling
  • Prepare presentations, reports, agendas, and other documents in support of organisational objectives
  • Screen incoming calls, take accurate messages, and respond to information requests
  • Maintain excellent communication and time management skills to meet deadlines
Requirements:
  • Minimum of 5 years of experience in an executive assistant role supporting an executive team
  • Extensive experience in a fast-paced environment
  • Proven ability to manage multiple diaries across different time zones
  • Strong communication skills and professional demeanour
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to handle confidential information with discretion
  • Excellent organisational skills and attention to detail
Benefits:
  • Pension Scheme: Stakeholder Defined Contribution Scheme with a minimum employee contribution of 4% and company contribution up to 7.5%
  • Life Assurance: Coverage provides 4x annual salary for death in service
  • Income Protection Scheme: Provides an income of roughly 75% of annual pensionable salary, subject to eligibility
  • Private Healthcare: Coverage for operations and treatments
  • Wellbeing Health Expenses Scheme: Cash benefits for treatments such as physiotherapy, prescriptions, dental, and optical costs
  • Cycle2Work Scheme: Save between 32% and 42% on new cycling equipment through salary sacrifice
  • Early Pay: Instant access to earned pay via a mobile app
  • Virgin Pulse: Online wellbeing platform for healthy behaviours, nutrition, sleep, and activity challenges
  • Childcare Choices: Tax-free childcare scheme to help with the cost of childcare
  • Massage and Chiropody Services: Available at HQ & Sangenic on a fortnightly basis
  • Annual Leave: 25 days of annual leave per year on a full-time basis
  • Flexible Fridays: Finish at 2:30 PM every Friday
  • Relaxed Dress Code
  • Hybrid working
  • Company bonus scheme


  • Newcastle upon Tyne, United Kingdom Hays Business Support Full time

    Job Title: Executive Assistant to CEOWe are seeking a highly organized and proactive Executive Assistant to support our CEO and Executive Team. As a key member of our team, you will provide exceptional administrative support, ensuring seamless execution of daily tasks and projects.Key Responsibilities:Manage the CEO and Executive Team's diaries, resolving...


  • Newcastle upon Tyne, United Kingdom Hadrians Recruitment Full time

    **Role: Executive Assistant to CEO** **Location: Office / Hybrid working** **Working Hours: Mon-Fri -8am-5pm** **Salary: Negotiable depending upon experience + company bonus (up to 20% of base salary) + benefits package** We are proud to be supporting our client, a family-run business with its roots firmly in the Northeast. The business is over 50 years...


  • Stratford-upon-Avon, United Kingdom The Shakespeare Hospice Full time

    **JOB DESCRIPTION Title**: Executive Assistant to the Chief Executive Officer (CEO) Department: Corporate Services Reporting to: Chief Executive Officer Direct reports: None Location: Flexible (Home and Hospice-based) Hours: 37.5 hours per week Role purpose: The Executive Assistant provides executive, administrative, and development support to the CEO, Board...

  • Executive Assistant

    4 months ago


    Newcastle upon Tyne, United Kingdom Page Personnel Full time

    Permanent vacancy based in Newcastle City Centre - Fantastic opportunity to work for a well established business **About Our Client**: Our client who has over 20 years experience within their industry. They have grown from strength to strength over the last couple of years and have major plans to grow even further over the next 18 months. With this exciting...


  • Stratford-upon-Avon, United Kingdom The Shakespeare Hospice Full time

    **Role purpose**: The Executive Assistant provides executive, administrative, and development support to the CEO, Board of trustees, as well as the Senior Management Team (SMT). The Executive Assistant serves as the primary point of contact for internal and external communications. The Executive Assistant serves as a liaison to the Board of Trustees and...

  • Executive Assistant

    1 week ago


    Newcastle upon Tyne, United Kingdom Marx Enterprise Transformation Architecture Full time

    About us:Marx Technology Consulting is at the forefront of technology and business integration, delivering high-impact solutions that redefine enterprises globally. Specialising in enterprise architecture and digital transformation, we equip our partners with innovative strategies and scalable solutions to excel in a rapidly evolving digital landscape. About...

  • PA to CEO

    1 month ago


    Newcastle upon Tyne, United Kingdom CV-Library Full time

    For more information, please contact our Recruitment Partner for this vacancy - / (phone number removed) Hays Recruitment are delighted to be supporting Mayborn Group with their recruitment of an experienced PA to support their executive team. Mayborn is the parent group for the well-loved brand Tommee Tippee, with their innovative and inventive baby...

  • PA to CEO

    3 weeks ago


    Newcastle upon Tyne, United Kingdom Hays Business Support Full time

    For more information, please contact our Recruitment Partner for this vacancy - / (phone number removed) Hays Recruitment are delighted to be supporting Mayborn Group with their recruitment of an experienced PA to support their executive team. Mayborn is the parent group for the well-loved brand Tommee Tippee, with their innovative and inventive baby...

  • Executive Assistant

    5 months ago


    Newcastle upon Tyne, United Kingdom Blair West Full time

    Blair West is delighted to support a North East scale-up business searching for an executive assistant. This varied role requires someone who understands the various aspects of the company. The primary purpose is to improve the efficiency of the executive team. Managing the day-to-day operations in a growing business requires a natural problem solver and...


  • Newcastle upon Tyne, United Kingdom NHS Counter Fraud Authority Full time

    Diary management and preparation of papers for the Chief Executive Officer (CEO) and Executive Team. Preparation of narrative for slide decks for the CEO and Executive Team prior to submission for digital design. Act as the first point of contact, receive and respond to a range of enquiries from external and internal stakeholders including government and...


  • Newcastle upon Tyne, United Kingdom Malhotra Group Full time

    **Job Title: Group Executive Assistant** **Location**: 50 Grey Street, Newcastle upon Tyne, United Kingdom **Hours**:36.25 per week **Salary**: Competitive **Reports to**:CEO **Company Overview**: Join Malhotra Group, a prestigious organisation known for its excellence in healthcare, leisure and property. With a commitment to providing exceptional...


  • Newcastle upon Tyne, United Kingdom Malhotra Group Full time

    **Job Title: Group Executive Assistant** **Location**: 50 Grey Street, Newcastle upon Tyne, United Kingdom **Hours**:36.25 per week **Salary**: Competitive **Reports to**:CEO **Company Overview**: Join Malhotra Group, a prestigious organisation known for its excellence in healthcare, leisure and property. With a commitment to providing exceptional...

  • Executive Assistant

    4 months ago


    Newcastle upon Tyne, United Kingdom Careline Lifestyles Full time

    Careline Lifestyles (UK) Limited Newcastle upon Tyne Full time Monday to Friday 9.00 am - 5.30 pm Based at our Head Office Attractive starting salary increasing after successful completion of probationary period **Company Description** Careline Lifestyles is a specialist provider of residential and nursing care for adults with acquired brain injuries,...

  • Executive Director

    3 days ago


    Newcastle upon Tyne, United Kingdom Jobs With Purpose Ltd Full time

    Rape Crisis Tyneside & Northumberland is seeking a visionary leader to drive the organisation's future development. As the Chief Executive Officer, you will be the figurehead of RCTN, championing a feminist perspective on sexual violence and representing the organisation's views. The successful candidate will have a deep understanding of issues related to...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Comparably Full time

    {"h1": "CEO Rating and Employee Feedback at Newfold Digital", "p": "Newfold Digital is a leading web technology company serving nearly seven million customers globally. Our CEO, Sharon Rowlands, has a 84/100 rating based on feedback from 489 employees. The Admin department, Finance department, and Customer Success department highly regard Sharon's leadership...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Comparably Full time

    {"h1": "CEO Rating and Employee Feedback at Newfold Digital", "p": "Newfold Digital is a leading web technology company serving nearly seven million customers globally. Our CEO, Sharon Rowlands, has a 84/100 rating based on feedback from 489 employees. The Admin department, Finance department, and Customer Success department highly regard Sharon's leadership...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Comparably Full time

    Newfold Digital CEO RatingNewfold Digital's CEO, Sharon Rowlands, has received a rating of 84/100 from 489 employees, placing the company in the Top 5% of similar-sized companies on Comparably.CEO Rating BreakdownAdmin department: 92/100Finance department: 88/100Customer Success department: 87/100Business Development department: 77/100Hispanic or Latino...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Comparably Full time

    Newfold Digital CEO RatingNewfold Digital's CEO, Sharon Rowlands, has received a rating of 84/100 from 489 employees, placing the company in the Top 5% of similar-sized companies on Comparably.CEO Rating BreakdownAdmin department: 92/100Finance department: 88/100Customer Success department: 87/100Business Development department: 77/100Hispanic or Latino...

  • Personal Assistant

    5 months ago


    Newcastle upon Tyne, United Kingdom SAYTURK GROUP Full time

    Personal Assistant Newcastle About Us: Sayturk Group is a dynamic and growing organization that values efficiency, professionalism, and innovation. We are seeking a dedicated Personal Assistant to join our team and provide exceptional support to our executive staff. This is an excellent opportunity for someone who is organized, proactive, and capable of...

  • Executive Assistant

    4 weeks ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Nigel Wright Group Full time

    Job Title: Executive Assistant Job Summary: We are seeking an experienced Executive Assistant to provide high-level administrative support to our senior leadership team. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and preparing documents and presentations. Key Responsibilities: * Manage...