Team Administrative Assistant

4 weeks ago


London, United Kingdom Autolus Ltd Full time
Vacancy for Team Administrative Assistant

Location: Stevenage / London

Job Summary

Role Summary

To provide excellent administrative support where required.

Key Responsibilities

• Working closely with the Executive Assistant - PDO, providing administrative support.

• Flexible working in London & Stevenage facilities on an ad hoc basis.

• Event support: to assist in planning / coordination and “on the ground” support.

• Arranging conference attendance, complex travel, and accommodation.

• Producing high quality documents, reports, and presentations as required.

• On-boarding new vendors and assisting with purchase orders and invoice payments.

• Collate, check, reconcile expenses for the PDO Leadership Team, whilst maintaining a record of expenses each to assist with budget and planning.

• To devise and maintain office systems, including data management and maintaining databases.

• To assist with internal and external booking of meeting rooms, including room setup, catering, and AV for meetings, as required (this includes ordering catering for meetings).

• To organise and book staff travel and accommodation.

• Efficient and seamless complex diary management (including arranging diary appointments across different time-zones).

• To oversee projects as required.

• Flexible working in London & Stevenage facilities on an ad hoc basis.

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