Team Administrative Assistant
4 weeks ago
Location: Stevenage / London
Job SummaryRole Summary
To provide excellent administrative support where required.
Key Responsibilities
• Working closely with the Executive Assistant - PDO, providing administrative support.
• Flexible working in London & Stevenage facilities on an ad hoc basis.
• Event support: to assist in planning / coordination and “on the ground” support.
• Arranging conference attendance, complex travel, and accommodation.
• Producing high quality documents, reports, and presentations as required.
• On-boarding new vendors and assisting with purchase orders and invoice payments.
• Collate, check, reconcile expenses for the PDO Leadership Team, whilst maintaining a record of expenses each to assist with budget and planning.
• To devise and maintain office systems, including data management and maintaining databases.
• To assist with internal and external booking of meeting rooms, including room setup, catering, and AV for meetings, as required (this includes ordering catering for meetings).
• To organise and book staff travel and accommodation.
• Efficient and seamless complex diary management (including arranging diary appointments across different time-zones).
• To oversee projects as required.
• Flexible working in London & Stevenage facilities on an ad hoc basis.
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