Team Administrator

2 weeks ago


London, United Kingdom Simmons & Simmons LLP Full time

**The role**:
We are looking for a Team Administrator to join our Real Estate team in our London office on a 3 month fixed term contract.

**What will you do**:
**Administrative tasks**
- Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department/s when necessary, e.g. for organising large volume printing, photocopying, document production.
- Assisting with event management including tasks such as RSVP management for events, responding to fee-earner queries about attending delegates using InterAction reporting function.
- Assisting with updating information on the SharePoint intranet or in managing and maintaining specific pages.
- Assisting the broader team with routine and ad-hoc administrative tasks relating to the operation of the team/office.

**Preparation of key documents and correspondence**
- Assisting with simple typing tasks including digital dictation, copy typing and hand written amendments.
- Using the firm's house style and proof reading all work to ensure that completed documents are delivered accurately and to a consistently high standard.
- Assisting the team with the preparation of agendas, presentations and meeting papers, including print production and timely distribution.
- Regularly updating fee earners' CVs ensuring they are maintained in the firm's CV Bank.

**Project/matter support**
- **Assisting Secretarial Co-ordinator, Secretaries and Paralegals with internal project or matter related ad-hoc duties.**:

- **Duties may include but are not limited to uploading files to deal rooms and sharepoint; printing, filing and archiving; arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required.**:

- **Provide ad-hoc support to practice support team with tasks including but not limited to preparing bundles and hand delivering time critical documents.**

**Diary and contact management**
- **Arranging the booking of conference rooms, video conference facilities, cars, refreshments and restaurants.**:
**What we are looking for**:
**Education / Qualifications / Experience**:

- Some office experience, although training will be provided so this role would suit a school or college leaver.

**General skills**:

- Client service orientated approach.
- A proven working understanding of teamwork.
- Problem solving skills.
- Strong computer skills, specifically in relation to MS Office.
- Good communication skills.
- Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment.
- Attention to detail and discretion with confidential information.
- Able to work effectively as part of a diverse and inclusive team.
- Ability to touch type quickly and accurately.

**Other requirements**:

- Flexibility with working hours as required and willingness to work extra and on occasion unsociable hours when required.

**Here at Simmons & Simmons**:
We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.
- Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
- Dress 'for your day' Code.
- Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
- A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
- All offices have their own artwork collections - with a Damien Hurst and a Tracey Emin in the London office. We have a long-standing history in supporting the art community especially up and coming artists.
- The creation of Simmons & Simmons Solutions - bringing together the best legal advice from our established legal teams with non-traditional capabilities that enhance, expand and differentiate the Simmons offering.
- We were ranked as a Times Top 50 Employer for Women and Top 30 Employer for Working Families in 2020.
- We have Social and Sport Committees contributing to Xmas & Summer parties, end of month drinks and various sporting events.
- We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.


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