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Administrative Assistant

3 months ago

Sandwich, United Kingdom Transpharmation Ltd. Full time

To provide scientific administrative support to the Head of Business Development and Head of Laboratory Operations to ensure efficient management of client scientific studies; procurement of lab consumables, arranging biologistic shipments in the most cost effective way

Provide adhoc support to the CEO and Global COO when requested

Updating Copper and invoicing where appropriate.


Communication skills

· Work with internal stakeholders (including laboratory scientists, business development team) and external stakeholders (clients, subcontractors) to ensure all necessary paperwork for client contracts is prepared and completed and archived in an efficient and timely manner, for example CDAs, MSAs and contracts

  • Provide timely population of information in Copper to allow other stakeholders to forecast spend and income.
  • Effective communication with the team to ensure internal needs are met
  • Answering company mobile from LBIC switchboard and directing calls effectively

Teamworking and building relationships

  • Work with stakeholders for timely and effective invoicing
  • Attending sales and revenue meetings to update the stakeholders on the status of invoicing.
  • Working collaboratively with key stakeholders so that documents are filled in correctly to ensure charging/invoicing is accurate

Drive and initiative

  • Ensure purchasing documents are filed correctly and efficiently, both electronically and in office paper archives
  • Responsible for organising biologistic shipments, including liaison with clients and subcontractors to ensure timely shipments to correct geographic locations
  • Responsible for procurement of laboratory consumables, ensuring a constant supply in the most cost effective way.

Judgement and problem solving

  • Always be looking for new ways to resource the most cost effective way of buying consumables
  • Constantly challenge on the validity of the spend or cost
  • Ensures data integrity is maintained through the correct, prescriptive procedure of logging client data.


Salary £26000 to £32000 per annum 37.5 hours per week Hours 7am to 3pm or 8am to 4pm