Facilities Coordinator

2 months ago


London, United Kingdom Goodman Masson Full time

Facilities Coordinator - 12-month FTC


Goodman Masson are working with an Educational/Research institute in Central London to recruit for a Facilities Coordinator to support day-to-day operations of the reception desk and act as the ‘face’ of the business, to create a great workplace environment for visitors and colleagues. This is a hands-on, customer facing and varied role which consists of a variety of administrative and operational support tasks


Salary: £30,092 per annum

Duration: 12-month Fixed-Term Contract

Location: Central London


The successful candidate will be responsible for:

  • being onsite in the office Monday through Friday to greet visitors at the front desk, direct and escort them as required.
  • maintain office security and control access via the entrance
  • run through set-up of AV equipment and Zoom function in internal event spaces and provide office tours upon request
  • manage incoming and outgoing deliveries, distribute internal post and manage the lost property process
  • proactively manage the Reception and Facilities phone and email inboxes, responding in timely manner and communicate office related updates
  • carry out daily office health & safety walkarounds and complete cleaning inspections, request cleaning support as and when needed
  • log building faults and maintenance issues with the landlord and book callouts with contractors, escort contractors around the building
  • order office supplies and keep inventory of stock, raise purchase orders and keep log of all office expenditure
  • support with and present at onsite internal events and social activities, which occasionally may be out of office hours (prior notice would be given)
  • manage HR and IT requests such as reasonable adjustments requests, booking travel, arranging courier delivery and purchasing equipment
  • support Facilities Officer and Operations Manager with ad hoc requests


The successful candidate will have:

  • experience in a similar role
  • excellent customer service skills
  • good time-management and excellent organisational skills
  • strong verbal and written communication


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