Facility Coordinator

6 months ago

London, United Kingdom Boundless Learning Full time

At Boundless Learning we are empowering our partners to deliver exceptional experiences that expand opportunities for learners around the world. We put learner success at the heart of everything we do, empowering our partners to deliver personalized, learner-centric experiences that boost access and create economic mobility. At Boundless Learning you'll have the opportunity to collaborate with passionate, diverse teams, where your ideas are valued, and your expertise is respected. Join us on this meaningful journey towards transforming education and making a lasting difference in the lives of learners worldwide.

The Facility Coordinator reports to the Regional Director, Facilities and is responsible for providing a broad array of facilities, services, and support. The Facility Coordinator must be proactive and a highly organized individual that will oversee the day-to-day operations of the company's facility. This will include efficiently and effectively managing various aspects of facilities operations, ensuring a safe, clean, and well-maintained environment and possess a strong customer service focus with a positive can-do attitude.

PRIMARY RESPONIBILITIES:
Facility Support:

- Coordinate and oversee daily facilities operations, including maintenance, repairs, security, janitorial, mail, and maintain adequate levels of office and coffee supplies and restock as needed.
- Coordinate event setups and logistics as needed.
- Assist occupants and visitors with technology & video equipment set up and network access.
- Maintain and manage strong working relationships with landlord, vendors, contractors, and suppliers of facility related services and supplies.
- Conduct regular inspections to identify areas for improvement and address any maintenance, cleaning, or security issues promptly with the correct vendor/party.
- Provide support and assistance for facilities related projects.

Safety and Security:

- Implement and enforce safety and security protocols to maintain a safe and secure work environment complying with the company's policies, local and national guidelines.
- Perform monthly safety inspections of the leased premises, document and retain.
- Collaborate with key stakeholders to develop and exercise emergency response plans.
- Coordinate safety and security meetings as required to review any challenges being faced or assistance that may be required.

Space Planning and Allocation:

- Assist in space utilization and planning, including office layout, seating arrangements, and allocation of resources.
- Coordinate adds, moves, and changes to office space and furniture as required.

Financials:

- Assist in developing and managing the facility budget, including cost estimation and expenditure tracking.
- Generate PO's and process vendor invoices to accounts payable.

Communication and Coordination:

- Serve as the primary point of contact for all facility related inquiries and requests.
- Coordinate and communicate effectively with leadership team and all building occupants.

QUALIFICATIONS:

- Bachelor's degree in Facilities Management, Business Administration, or related field preferred.
- Proven experience of 5 years or more in a facilities or similar support role.
- Strong knowledge of facility operations, safety regulations, security protocols, and maintenance practices.
- Well versed in MS Office suite and a working knowledge of facility/security management software.
- Excellent organization, communication, and problem-solving skills
- Ability to multitask, prioritize, and work effectively in a fast-paced environment.
- Certification in facilities management or related field is a plus.

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