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Team Administrator

2 months ago

Newcastle upon Tyne, United Kingdom Office Angels Remote Work Freelance Full time

About Our Client:

Our client, a dynamic and expanding organisation, is seeking a dedicated Team Administrator to join their team. As an industry leader, they provide a supportive and collaborative work environment.

Job Title: Team Administrator

Location: The heart of Newcastle City Centre based in an amazing new office

Salary: £28,000

Contract Details: Fixed Term Contract for 6 months

Hours: Monday - Friday 8:30/9am - 4:30pm/5pm with an hours lunch (35 hours per week)

Our client offers a competitive salary, 25 days of holiday plus bank holidays, and a supportive and dynamic work environment.

Responsibilities:

  • Assist the Facilities Managers in preparing monthly and ad-hoc reporting and publications to ensure smooth operations.
  • Provide support to other team members to maintain excellent service and meet contractual deadlines effectively.
  • Produce accurate meeting minutes and action plans within 5 days of each meeting.
  • Assist in organising new starter requirements, including completing necessary documentation and records.
  • Offer guidance, advice, coaching, and direct support to deliver best practises.
  • Act as first line relief cover for FM absences, handling initial calls and inquiries.
  • Log reactive maintenance calls and maintain an accurate log of each call out, while keeping all stakeholders updated.
  • Manage filing and documentation, working with spreadsheets, sales and purchase ledgers, and journals.
  • Pay close attention to detail in order to maintain the professional image of the organisation.
  • Collaborate with other support staff to promote business development, effective teamwork, and colleague support.
  • Communicate with clients and service providers in a polite, helpful, and efficient manner to maintain effective relationships.
  • Answer incoming telephone calls according to department standards and take accurate messages for prompt action.
  • Stay updated on current FM projects to provide the best possible support service to clients and internal departments.
  • Support mobilisation of new contracts, instructions, and properties as required.
  • Coordinate the movements of the team by accessing FM diaries.
  • Arrange appointments and meetings, take accurate minutes when necessary.
  • Create pitch, purchase order, contract, and invoice documents using approved templates and branding.
  • Produce graphics for pitch documents, social media, and print collateral.

Successful applicants must have:

  • Strong Administrative skills and experience.
  • Excellent attention to detail.
  • Proficiency in using document templates and branding to create professional materials.
  • Ability to create and amend presentation materials, design documents, and make improvements.
  • Familiarity with updating online platforms and systems.
  • Strong organisational skills and ability to coordinate multiple tasks effectively.

To apply for this exciting opportunity, please submit your CV or call the branch on to discuss this position further.

Note: Due to the volume of applicants we are unable to provide individual feedback and only shortlisted candidates will be contacted, thank you.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.