Team Administrator

1 week ago

Newcastle upon Tyne, United Kingdom Turner & Townsend Full time

Company Description

At Turner & Townsend we’re passionate about making the difference - we are committed to delivering Sustainable Net Zero outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

The world is changing, and we have a responsibility to support that change, helping drive it and be part of it.

Through the commitment, capability and care our team brings, we build trust between clients, suppliers, governments, and society. Delivering better outcomes that have a positive impact on the world around us.

We work smarter to face the challenges of the future; bringing the clarity that helps teams realise their full potential across the real estate, infrastructure, and natural resources sectors.

It’s how we’ve made the difference for 75 years. Transforming performance for a green, inclusive and productive world.

**Job Description**:
**Administration Duties will include but not limited to;**
- Provide reception cover and maintain staff location sign in/out sheets
- Distribute security fobs and ensure records are up to date
- Maintain Business Development material on front desk, ensuring this is in date and relevant
- Make arrangements for large external and internal meetings (**not Director diary management**)
- Travel bookings
- Monitor post as appropriate and ensure that all client related correspondence is passed on to the appropriate person
- Assist with the annual Health & Safety inspection, ensuring any action arising are completed and undertake tasks arising from BSI audits
- Liaise with Building Manger on all matters relating to the buildings
- Monitor expiry and renewal dates for compliance related tasks
- Assist wider office administration team as and when required
- Deal with basic client queries and general administration
- Archiving - following company process

**General**
- Order stationery as per company policies and procedures and ensure the cupboards kept tidy
- Maintain the copiers with toner and call out engineer where required
- General administration including copying, binding, filing and other tasks as per the Administrator job description
- Use and update the franking machine when required
- Ensure all post and courier requirements are met
- Take in, record and distribute incoming deliveries

**Meetings**
- Book meeting rooms as requested
- Set up rooms as per requests
- Order refreshments as per company policies and procedures

**Facilities**
- Ensure the environmental database is up to date
- Undertake main fire warden duties

**Finance**
- Raise purchase orders and receipting of invoices

**Local Computer Administration (LCA)**
- Build new starter/staff refresh laptops, taking responsibility for ensuring we have this in place for the new starter’s first day, working IT
- Ensure back up tapes are inserted, filed and returned to IT department in the correct manner, in accordance with company policies and procedures
- Ensure mobile phones for new starters are available on their first day
- Liaise with Daisy engineers regarding maintenance Ensure a stock of spare equipment is available e.g. chargers, keyboards etc

**Qualifications**:

- Team Administrator/Team Secretary already, with extensive experience looking after a large and busy team
- Excellent Microsoft Office skills using Word, Excel, PowerPoint etc
- Professional, highly organised, efficient, reliable, good eye for detail, confident, self-motivated, proactive, good telephone manner, willing to go ‘the extra mile’.
- Works well in a team and can work on their own initiative with minimum supervision.

Additional Information
- Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
- We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance._

LI-SM

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter

Instagram

LinkedIn

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter

Instagram

LinkedIn

  • Sales Assistant/administrator

    7 days ago

    Newcastle upon Tyne, United Kingdom Team Support Full time

    At Team Support we are looking for an eager sales assistant/ administrator to join our team. To provide administration support to the sales and resales team, supporting the sales and marketing function by providing an excellent customer service. This is 37.5 hours per week Key skills include: A strong experienced administrator with great customer skills /...

  • Team Administrator

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Brook Street Full time

    **Job Title: Team Administrator** **Duration: 6 Months (Possibility of Extension)** **Start Date: ASAP** **Rate of Pay: £14.53 per hour** **Work Arrangement: Fully Remote** **Hours of Work: 37.5 hours per week (8 am - 4 pm / 9 am - 5 pm with some flexibility)** My client is currently seeking a Team Administrator to join their team. This is a fantastic...

  • Team Administrator

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Bridge of Hope Full time

    ** Job Title: Team Administrator** **Duration: 6 Months (Possibility of Extension)** **Start Date: ASAP** **Rate of Pay: £14-£15 per hour (To be Confirmed)** **Work Arrangement: Fully Remote** **Hours of Work: 37.5 hours per week (8 am - 4 pm / 9 am - 5 pm with some flexibility)** My client is currently seeking a Team Administrator to join their...

  • Team Administrator

    2 months ago

    Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

    To work as part of the Paediatric Speech and Language Therapy (SLT) department administrative team, including word processing, updating system one, distribution and filing of documents, answering telephone queries, arranging appointments. To liaise with other professional organisations to ensure effective communication within the multi-disciplinary team...

  • Team Administrator

    7 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

    To work as part of the Paediatric Speech and Language Therapy (SLT) department administrative team, including word processing, updating system one, distribution and filing of documents, answering telephone queries, arranging appointments. To liaise with other professional organisations to ensure effective communication within the multi-disciplinary team...

  • Team Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

    We are currently seeking a Team Administrator on a fixed term 12 month contract to provide admin support to the Occupational Health Team. The individual must be well organised, demonstrate excellent communication and keyboard skills and have the ability to work effectively as part of the multi-disciplinary team. Consideration will be given to various...

  • Team Administrator

    4 weeks ago

    Newcastle upon Tyne, United Kingdom UNISON Full time

    About this job You need to be an enthusiastic, flexible and resourceful individual to support our growing organisation. The Administrator will provide a range of administrative and organising support across a number of functions supporting Organisers, undertaking a wide range of duties including maintaining diary management, producing and maintaining...

  • Team Administrator

    3 weeks ago

    Newcastle upon Tyne, United Kingdom UNISON Full time

    About this job You need to be an enthusiastic, flexible and resourceful individual to support our growing organisation. The Administrator will provide a range of administrative and organising support across a number of functions supporting Organisers, undertaking a wide range of duties including maintaining diary management, producing and maintaining...

  • Team Administrator

    7 days ago

    Newcastle upon Tyne, United Kingdom Office Angels Full time

    About Our Client:Our client, a dynamic and expanding organisation, is seeking a dedicated Team Administrator to join their team. As an industry leader, they provide a supportive and collaborative work environment.Job Title: Team AdministratorLocation: The heart of Newcastle City Centre based in an amazing new officeSalary: £28,000Contract Details: Fixed...

  • Administration Team Leader

    1 week ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £29,605 to £30,487 with progression to £32,982 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 30 June 2024 The Role The...

  • Administration Team Lead

    2 months ago

    Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

    To provide a secretarial service to our patients, families and wider clinical teams To be responsible for the day-to-day organisation and management of an efficient Administration Team within our Cardiothoracic Service. The daily supervision and deployment of Medical Secretaries and Administration Support. Communicates with patients regarding appointments...

  • Administration Team Leader

    7 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Salary: £29,605 to £30,487 with progression to £32,982 per annumNewcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.Closing Date: 30 June 2024The RoleThe University's Vision and...

  • Administration Team Leader

    3 weeks ago

    Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

    Contribute to a consistently high standard of patient care as a member of a multi-disciplinary team. Day to day co-ordination of outpatient clinics and theatre allocation. To manage on a day-to-day basis the outpatient reception and clerical staff. To support the provision of an efficient administration and clerical service within outpatients. To solely...

  • Administration Team Leader

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £25,285 to £25,948 with progression to £27,396 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 25 May 2023 The Role The School of...

  • Administration Team Lead

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

    We have a vacancy for a full-time Administration Team Lead to join our busy administration team within the Children and Young People's Services (CYPS). Office base is at Benton House, however the team is split over two sites and travel to Bensham Hospital will be required. The post holder must have proven demonstrable supervisory, leadership and secretarial...

  • Administration Team Lead

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

    We have a Fixed Term vacancy until February 2025 for a part time 30 hours per week Administration Team Lead to join our busy administration team within the Newcastle & Gateshead Adult Community Learning Disability Service. Postholder will mainly be based at Benton House, 136 Sandyford Lane, NE2 1QE but will be required to travel on occasion to support the...

  • Administration Team Lead

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

    We have a Fixed Term vacancy until end of January 2025 for a part time 3 0 hours per week Administration Team Lead to join our busy administration team within the Newcastle & Gateshead Adult Community Learning Disability Service. Postholder will mainly be based at Benton House, 136 Sandyford Lane, NE2 1QE but will be required to travel on occasion to support...

  • Administration Team Lead

    1 week ago

    Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

    We have a Fixed Term vacancy until February 2025 for a part time 30 hours per week Administration Team Lead to join our busy administration team within the Newcastle & Gateshead Adult Community Learning Disability Service. Postholder will mainly be based at Benton House, 136 Sandyford Lane, NE2 1QE but will be required to travel on occasion to support the...

  • Administration Team Lead

    2 days ago

    Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

    We have a Fixed Term vacancy until February 2025 for a part time 30 hours per week Administration Team Lead to join our busy administration team within the Newcastle & Gateshead Adult Community Learning Disability Service. Postholder will mainly be based at Benton House, 136 Sandyford Lane, NE2 1QE but will be required to travel on occasion to support the...

  • Administration Team Leader

    7 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Salary: £25,285 to £25,948 with progression to £27,396 per annumNewcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.Closing Date: 25 May 2023The RoleThe School of Education,...