Personal / Executive Assistant

2 weeks ago

London, United Kingdom Huntress Full time

Merrifield Consultants are delighted to be partnering with a prestigious professional body that plays a critical role in the health-care sector, offering an amazing Part time PA/EA position. This organisation is renowned for its commitment to excellence and professional development, supporting senior professionals in their mission to advance their field.

As the PA/EA, you will have the opportunity to support Trustees, Board Directors and senior stakeholders across their partnership charities and to be accountable for incidental enquiries and correspondence for the charities/boards via phone, email and post and will be the first person of contact to arrange meetings, control the inbox and to ensure the smooth running's across the departments.

This position is a temp-to-perm opportunity as they are seeking someone who can survey the records and systems left by the most recent post-holder, make some recommendations on how to update and consolidate how things had been managed and reported, and then implement those recommendations in collaboration with and supported by senior managers.

Job Title: Part Time PA/EA

Organisation: Charity

Salary: £24-£28/hour

Contract: Temporary to Permanent

Hours: At the discretion of post holder.

Location: London (Hybrid), 20% in the office.

Responsible To: Three groups with respective boards and trustees.

Closing Date: ASAP

Required: CV

Responsibilities:

  • To be accountable for incidental enquiries and correspondence for the charities/boards via phone, email and post.
  • To be the first person of contact for the charities; to monitor phone, email and post as required and/or a minimum of one day per week
  • To be one named contact for the charities on the Charity Commission account, assisting the trustees with their Charity Commission accounts as required
  • To assist the Chair of trustees and trustees individually with scheduling trustees meetings
  • To ensure the smooth running of trustees meetings including assisting the Chair of trustees, and the Chair of any sub-committee
  • To take minutes, to distribute them at the agreed time with meeting agenda and relevant papers
  • To ensure official minutes are accurate, recording decisions and agreed accountabilities and deadlines
  • To assist the Chair of trustees with occasional correspondence
  • To assist the smooth running of the charities' banking, working closely with colleagues within the finance team providing banking, finance and compliance support
  • To assist the trustees, the charities' accountants and investment managers, and colleagues in finance to ensure timely filing of annual accounts and other incidental tasks as they arise.
  • To work with colleagues in the the finance team to ensure invoices are paid in a timely manner
  • To work with colleagues in the finance team to ensure grants are paid out as and when approved and scheduled
  • To assist the grant-making function of the charitable funds by managing correspondence and distribution of grants to grantees, and keeping accurate and timely records of such
  • To provide support to the trustees with occasional fundraising events and appeals to be discussed and agreed as they arise.

Requirements:

  • A ????????-?????????????? with maturity and exceptional organisational skills
  • Experience in governmental, higher education, or large membership organisations
  • Comfortable engaging with senior leadership and managing high-level interactions including Trustees and Board level Directors.
  • Ready to hit the ground running and take charge independently.
  • Solid Administrative experience.

If you are ready to make a significant impact within a dynamic and collaborative environment, we encourage you to apply for this exciting opportunity.

Please apply today or contact Leah Mikkides at Merrifield Consultants if you have any questions,.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

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