Executive Personal Assistant

7 months ago

London, United Kingdom People's Postcode Lottery Full time

**Executive Personal Assistant**

Based at our London Office in Bedford Square with some travel to our Edinburgh Office.

Postcode Lottery Group is a purpose-driven business, operating society lotteries to raise funds for charities and good causes. Founded in The Netherlands in 1989, it is the creator and owner of the Postcode Lotteries in The Netherlands, Sweden, Great Britain, Germany, and Norway. Since its launch, over €13 billion has been raised for charities by its players. The lottery in Great Britain operates under the name of People’s Postcode Lottery, founded in 2005.

The Postcode Lottery Group head office is in Amsterdam, recently an office in London has been opened and one of the Executive Board Directors has relocated full-time to London. The People's Postcode Lottery is headquartered in Edinburgh. Two of the UK Managing Directors live in London and partially work in the London office.

The Personal Assistant to the Member of the Executive Board (and to the two Managing Directors of People’s Postcode Lottery) ensures the smooth functioning of the London Office and provides high-level secretarial support, enabling the Board Director and the MDs to excel. This role involves proactively managing tasks, including efficient schedule management, meeting coordination, communication handling, project management, and office management. The assistant will closely collaborate with other assistants in the UK and Netherlands especially with another PA working four days per week in London, and the MD assistants based in Edinburgh.

The Assistant will also provide support as required when other senior leaders are using the London office.

**Key responsibilities**:

- Efficient calendar management and handling of phone calls.
- Schedule appointments, meetings, and business dinners.
- Manage visitors to the London office, as the first representative of the company.
- Create action lists and monitor/ensure follow-up.
- Organise business trips and meetings, including flights, hotel accommodation, meeting venues, visas, etc.
- Actively maintain internal/external contacts and stay updated on the latest developments within the Postcode Lottery Group.
- Share useful and practical cultural information about London and GB.
- Serve as a backup for other executive assistants and collaborate closely for a seamless workflow and coordination.

**Essential Skills**:

- Proven experience as assistant to a senior executive or similar high-level administrative role.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).
- Ability to handle sensitive and confidential information discreetly.
- Adaptability and ability to thrive in a fast-paced environment.
- Ability to work effectively under the pressure of deadlines.
- High level of professionalism and attention to detail.

**Benefits of working with us**:

- You will receive a competitive salary, join an excellent pension scheme, and benefit from private medical care.
- We have a strong culture of learning and development. Our Lottery Academy offers an extensive range of training programmes and courses. There are also many career opportunities in the UK and abroad.
- We enjoy working with one another. We regularly arrange social activities and organise our Christmas breakfast at the end of the year, a date that everyone looks forward to, where we look back proudly at what we’ve achieved together.
- You’re regularly involved in the work carried out by the charities thanks to the funds we raise for them. This includes volunteering, project visits, presentations in our seminar space, and an invite to the annual Gala event attended by the organisations we support.

**Join us**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Paid volunteer time
- Private medical insurance

Work Location: In person

  • Personal Assistant to Principal

    1 month ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal Assistant / ButlerLocation: London, with frequent international travel requiredJob Type: Full-timeReports to: Chief of StaffSalary: £60,000 - £80,000 per annum based on experienceJob Summary:The Travelling Personal Assistant will provide high-level support to the principal in all personal and professional matters whilst...

  • Personal Assistant to Executives

    2 months ago

    London, Greater London, United Kingdom Biscuit Recruitment Full time

    Biscuit Recruitment is seeking a highly skilled Personal Assistant to Executives to join our growing London team. As the Personal Assistant to Executives, you'll be responsible for managing complex schedules across multiple time zones, coordinating travel arrangements, and handling sensitive information with confidentiality.This role requires exceptional...

  • Executive Assistant/ Personal Assistant

    1 week ago

    London, United Kingdom Steria Recruitment Full time

    **Role: Executive Personal Assistant** **Duration: Contract (inside IR35)-6 months** **Location: London** **Start: ASAP** **Description**: - Executive Personal Assistant required for an initial 6-month contract based out of London. - Need a supersonic Exec PA who can hit ground running and is dynamic and on it. - This person would be working directly...

  • Executive Personal Assistant

    2 weeks ago

    London, United Kingdom Prospectus Full time

    Prospectus is delighted to be working with a national civil society organisation to find their next Executive Assistant who will provide comprehensive secretarial and administrative support to the Chief Executive. Please note, this is **_initially_** a 2 year contract with extension at the end on the basis of passing your probation. To be successful as an...

  • Executive Personal Assistant

    7 months ago

    London, United Kingdom HJ Property Management Full time

    HJPM, a small independent property management company based near Wimbledon Park is looking for an Executive Assistant/PA to join their small team. Ideally to support one member of the team and be heavily involved in assisting with managing a portfolio of properties. Customer service and attention to detail is important to us as is flexibility and the...

  • Personal Assistant to Executive Directors

    8 months ago

    London, United Kingdom Wandle Housing Association Ltd Full time

    At Wandle we support people across south London who need a home, by delivering safe and affordable homes along with low cost, dependable, localised services to our customers. The Personal Assistant to the Executive for supporting the Executive Directors with the smooth running of the Directorates through support in all aspects of their role to ensure their...

  • Executive/personal Assistant to The CEO

    7 months ago

    London, United Kingdom Allegra Group Full time

    Job Title: Executive/Personal Assistant to the CEO **Job Summary**: We are looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to the CEO. This is a high-profile role for an exceptional individual who can maintain confidentiality, exercise sound judgement, and multitask in a fast-paced...

  • Executive Personal Assistant to The Chief Executive

    2 weeks ago

    London, United Kingdom Your World Healthcare Full time

    **Executive Personal Assistant to the Chief Executive Office** **Location**: Denmark Hill **Parking**:Not Specified **Job Type**: Temporary **Duration of booking**: This is a temporary booking with no end date given at this stage **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Health Centre **Band**: 5 **Pay Rates**:£15.20 - £18.70...

  • Executive Assistant

    1 week ago

    London, United Kingdom Jenrick Commercial Full time

    Personal Assistant / Executive Assistant is required for an urgent on-going temporary contract for a large FMCG company in Chiswick.Start ASAP - based in the Chiswick office 5 days a week - very close to Chiswick Park Station. Working in a very fast paced role supporting 4 Senior HR/Talent VP’s. Start ASAP. IT: MS Office packages and ideally SAP...

  • Personal Assistant to a Senior Executive

    4 weeks ago

    London, Greater London, United Kingdom Leaman Consulting LLP Full time

    Personal Assistant to a Senior Executive – KnightsbridgeWe are seeking a highly experienced and skilled Personal Assistant to join our client's household in Knightsbridge. As a Personal Assistant to a senior executive, you will provide administrative support to the Principals and manage the day-to-day operations of the household.You will be responsible for...

  • Executive Housekeeper

    7 months ago

    London, United Kingdom Personal Staffing Full time

    **Overview**: Personal Staffing is looking for 2 rotational "Traveling Housekeeper/VIP Wardrobe Managers". To be successful in this role, you should be well-organised, have great time management skills and be able to act without guidance. Other duties will include: Manage and support with hiring local staff at a residence of the family (cleaners, cooks,...

  • Executive Support for International Principal

    1 month ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: High-Net-Worth Individual Support SpecialistLocation: London, with international travel requiredJob Type: Full-timeReports to: Senior Executive AssistantSalary: £65,000 - £85,000 per annum based on experienceJob Summary:SORTED Personal Management is seeking a highly skilled and experienced High-Net-Worth Individual Support Specialist to join our...

  • Personal Assistant

    7 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Personal Assistant to Executive Director** **Salary: £40,000 per annum** An exciting opportunity to support the Executive Director of an award-winning global architecture firm as a Personal Assistant! **Personal Assistant to Executive Director **Responsibilities**: - Making high-impact decisions in a pressurised environment on behalf of the Executive...

  • Senior Executive Assistant to HNWI

    2 months ago

    Central London, United Kingdom SORTED Personal Management Full time

    We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support HNWI Individual. This role combines traditional administrative support with specialized responsibilities in contracting, human resources, strategic planning, and finance. The ideal candidate will be skilled in managing complex schedules, coordinating projects,...

  • Hybrid Executive and Personal Assistant

    3 days ago

    Central London, United Kingdom Bain and Gray Full time

    Reference: VB16782Salary: £35,000 - £45,000Location: Hybrid Working, (In-person support in Central London 1–2 days per week, flexible remote work otherwise)We are seeking a highly capable Executive and Personal Assistant to provide critical support to an executive who runs a secondary summer education business and is an advisor to investors and...

  • Executive Personal Assistant

    1 week ago

    London, United Kingdom Business Class Full time

    OverviewThe Executive Personal Assistant will be responsible for a broad variety of personal and administrative tasks. This role involves managing personal and professional engagements, creating organizational solutions for files and records, planning events, and managing a personal residence. This role requires a high level of discretion, adaptability, and...

  • Personal Assistant

    2 weeks ago

    London, United Kingdom Eden Private Staff Full time

    Professional Personal Assistant to support Founder & Chief Executive of a publishing company in their business and personal life (approximately 70%/30% split). The focus of the role is to support the Chief Executive including diary management, arranging external meetings and travel arrangements. The Personal Assistant to the Chief Executive works closely...

  • Personal Assistant to Executive Leadership

    5 days ago

    London, Greater London, United Kingdom Tiger Recruitment Full time

    Job DescriptionWe are looking for a Personal Assistant to Executive Leadership to support our senior executives in their daily activities.Key responsibilities include:Managing calendars and scheduling appointmentsProviding administrative support to senior executivesCoordinating travel arrangements and itinerariesPrioritizing tasks and managing multiple...

  • Executive Personal Assistant to Two Executive

    2 weeks ago

    London, United Kingdom Your World Healthcare Full time

    **Executive Personal Assistant to two Executive Directors** **Location**: Denmark Hill **Parking**:Not Specified **Job Type**: Temporary **Duration of booking**: This is a temporary booking with no end date given at this stage **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Health Centre **Band**: 5 **Pay Rates**:£15.20 - £18.70 Paye...

  • Executive Personal Assistant to The Chief Executive

    2 weeks ago

    London, United Kingdom Your World Healthcare Full time

    **Executive Personal Assistant to the Chief Executive Office** **Location**: Denmark Hill **Parking**:Not Specified **Job Type**: Temporary **Duration of booking**: This is a temporary booking with no end date given at this stage **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Health Centre **Band**: 5 **Pay Rates**:£15.20 - £18.70...