Senior Executive Assistant to HNWI

1 month ago


Central London, United Kingdom SORTED Personal Management Full time

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support HNWI Individual. This role combines traditional administrative support with specialized responsibilities in contracting, human resources, strategic planning, and finance. The ideal candidate will be skilled in managing complex schedules, coordinating projects, handling sensitive information, and working cross-functionally to support the individual’s operational and strategic goals.

Hours:-   Full-time with flexibility out of standard office hours Location:-   London with occasional travel [combination of remote working, office in Central London with occasional travel to Mumbai) Salary:-   Competitive salary based on experience Start Date:-   Jan 2025 Interviewing:-   ASAP Reports to:-   Principal     Responsibilities include, but not limited to:

Human Resources (HR) Support

  • Coordinate recruitment activities, including posting job openings, scheduling interviews, and facilitating the onboarding process for new hires.
  • Serve as a point of contact for HR-related inquiries, assisting employees with HR policies, benefits, and administrative questions.
  • Maintain accurate HR records, including employee files, leave management, and performance review schedules.
  • Support initiatives related to employee engagement, performance management, and training programs.
  • Acting as single point of contact for Principal for all staff related issues – working alongside Chief of Staff to the Nursery to support all Nursery related HR requirements

Vendor Contracting

  • Coordinate and oversee the contracting process, from drafting agreements to securing necessary approvals and signatures.
  • Maintain and organize contract databases, ensuring compliance with contract terms and renewals.
  • Serve as a liaison between internal departments and external vendors, handling inquiries and resolving any contractual issues.
  • Assist in the procurement process, including identifying vendors, negotiating terms, and processing purchase orders.

Strategic Planning & Project Coordination

  • Assist in the planning and execution of strategic projects, including tracking milestones, preparing progress reports, and facilitating communication between teams.
  • Participate in strategy meetings, taking detailed notes and following up on action items to ensure completion.
  • Research industry trends and competitors to provide insights that support decision-making and long-term planning.
  • Collaborate on presentations and reports to communicate key strategic insights and progress toward goals.

Finance & Budget Support

  • Track departmental budgets, process invoices, and ensure expense reports are completed accurately and in a timely manner.
  • Assist in monthly and quarterly financial reporting, preparing spreadsheets, and reconciling expenses.
  • Support financial audits and compliance activities by maintaining accurate and organized financial records.
  • Provide support with forecasting and planning activities, analysing financial data to identify opportunities for efficiency improvements.
  • Overseeing all ordering and purchasing in London and Europe, coordinating with Styling Assistant and Purchasing assistant
  • Coordinating and maintaining International Donations

Personal Assistant Support

  • Supporting with PA duties whilst Principal is in London such as booking personal appointments (beauty, restaurants, activities for Principal and their children), coordinating staff accommodation and booking, managing house rentals etc
  • Coordinating with UK Property
  • Helping to arrange UK events, working with events companies
  • Any other adhoc requests from Principal and her family

  Candidates must be / have:

  • 3+ years of experience as an Executive Assistant or similar role, ideally with exposure to contracting, HR, finance, and strategic planning.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
  • Exceptional organizational skills with a strong attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with discretion and a high level of professionalism.

Key Competencies:

  • Multitasking & Time Management: Skilled in prioritizing and managing multiple responsibilities in a fast-paced environment.
  • Problem-Solving: Proactive and solution-oriented approach to challenges.
  • Interpersonal Skills: Ability to work collaboratively with cross-functional teams and communicate effectively with stakeholders.
  • Adaptability: Flexible and able to adapt quickly to changing priorities and business needs.
  • Analytical Skills: Able to interpret financial data and use it to support strategic planning and budgeting.

   Work Conditions:

  • Monthly travel, or upon mutual agreement, to meet Principal for catch up meetings in regards
  • Irregular working hours, including evenings, weekends, and holidays.

 

Salary & Benefits:

  • Competitive salary based on experience.
  • Travel expenses covered.
  • 30 days holiday a year

This job description highlights a hybrid EA role where traditional administrative support is combined with responsibilities in contracting, HR, strategy, and finance. The ideal candidate is someone who enjoys diverse tasks and has strong organizational, communication, and problem-solving skills.

PLEASE NOTE

We receive a considerable amount of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following requests to aide your application:

  • Detail your relevant experience in a Cover Letter and include this on an up to date CV
  • Quote your required salary
  • Confirm your availability for interview and when you could start a new role
  • If you can forward references to us, these can only strengthen your application

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.


  • EA to HNWI

    3 weeks ago


    London,, UK, United Kingdom Strictly Recruitment Full time

    The ideal candidate will have experience providing top-level Executive Assistance for HNWI's. They should be well-organized and be comfortable scheduling meetings, travel, and responding to emails on the client and his family's behalf. Lastly, this individual should be able to travel with them across Europe/US when needed. ResponsibilitiesCalendar...

  • EA to HNWI

    2 weeks ago


    London, United Kingdom Strictly Recruitment Full time

    The ideal candidate will have experience providing top-level Executive Assistance for HNWI's. They should be well-organized and be comfortable scheduling meetings, travel, and responding to emails on the client and his family's behalf. Lastly, this individual should be able to travel with them across Europe/US when needed. ResponsibilitiesCalendar...

  • EA to HNWI

    3 weeks ago


    London Area, United Kingdom Strictly Recruitment Full time

    The ideal candidate will have experience providing top-level Executive Assistance for HNWI's. They should be well-organized and be comfortable scheduling meetings, travel, and responding to emails on the client and his family's behalf. Lastly, this individual should be able to travel with them across Europe/US when needed. ResponsibilitiesCalendar...

  • Executive Assistant

    3 days ago


    Central London, United Kingdom Oriel Partners Limited Full time

    Business and Private Executive Assistant required for Creative Director of uber luxury brand. Working in a large studio environment the Executive Assistant’s role is to make your Principal’s life easier and help plan and manage their time. The Principal is looking for an Executive Assistant and Private PA who has experienced working in both a...

  • Fundraising Specialist

    6 months ago


    London, United Kingdom E-Resourcing Full time

    **Fundraising Specialist - Individual Giving / HNWI** **£50-60k pa** **London office based** We are seeking a Fundraising Specialist to support a charitable foundation in planning, executing and managing fundraising campaigns and initiatives. This is an all-round fundraising position so experience in major and individual donor as well as community and...

  • PA to CEO/ Principal

    1 month ago


    South West London, United Kingdom CV-Library Full time

    Personal Assistant to CEO/ Principal (HNWI) Salary: £45,000 - £50,000 Based in Victoria Hybrid - 4 days in office, one day working from home A a private holding and investment company based in Victoria are looking for a Personal Assistant to support the CEO / Principal. This role involves a wide range of responsibilities, including managing...


  • London, United Kingdom Kindred | Marketing Recruitment Specialists Full time

    Executive Assistant to HNWI Location: South West London – Onsite role Salary: £30,000 per annum + Private Medical InsuranceAre you a highly organised and proactive individual with a passion for delivering seamless support? Do you thrive in a fast-paced environment and enjoy balancing diverse responsibilities with precision and discretion? We are seeking a...


  • London, United Kingdom Kindred | Marketing Recruitment Specialists Full time

    Job Description Executive Assistant to HNWI Location: South West London – Onsite role Salary: £30,000 per annum + Private Medical Insurance Are you a highly organised and proactive individual with a passion for delivering seamless support? Do you thrive in a fast-paced environment and enjoy balancing diverse responsibilities with precision and...


  • London,, UK, United Kingdom Kindred | Marketing Recruitment Specialists Full time

    Executive Assistant to HNWI Location: South West London – Onsite role Salary: £30,000 per annum + Private Medical InsuranceAre you a highly organised and proactive individual with a passion for delivering seamless support? Do you thrive in a fast-paced environment and enjoy balancing diverse responsibilities with precision and discretion? We are seeking a...


  • London, Greater London, United Kingdom LRA Search Full time

    Luxury travel coordination requires a high level of expertise and discretion. As a Travel Assistant for a Private Family Office in central London, you will be responsible for managing complex travel itineraries, arranging visas, and providing exceptional customer service.The ideal candidate will have experience in supporting HNWI's and their families, and...


  • London, United Kingdom Franklin London Client Full time

    On behalf of our client, Franklin are seeking an experienced travelling valet and assistant to a gentleman based in Monaco. This will be a live out role with travel to the UK, Switzerland, North America as well as travel to or on the principal’s yacht in other European locations. Your main responsibilities as valet will include travelling with the...


  • London, Greater London, United Kingdom Rutherford Briant Full time

    About the RoleWe are looking for an experienced Private Client Tax Associate Director to join our team at Rutherford Briant. The ideal candidate will have a strong background in technical areas of UK Personal taxes, experience working with HNWI and UNHWI clients, and excellent networking skills.Key ResponsibilitiesThe successful candidate will be responsible...


  • London, Greater London, United Kingdom Delta Executive Search Full time

    Job DescriptionSalary Range: €120,000 - €200,000 per annumWe are seeking an experienced Executive Wealth Manager to join our team in Sofia, Bulgaria.This role involves developing and managing a diverse portfolio of high-net-worth (HNWI) and ultra-high-net-worth (UHNWI) clients in Bulgaria and the Balkans.The successful candidate will leverage a...


  • London, Greater London, United Kingdom Howells Consulting Ltd Full time

    We are seeking a skilled Trusts & Tax Assistant Manager to join our esteemed team at Howells Consulting Ltd. As a key member, you will be responsible for overseeing tax and accounts compliance on a diverse range of trust structures and providing expert advice to HNWIs on IHT and estate planning.About the Role:You will work closely with clients to ensure...

  • EA to CEO

    2 weeks ago


    London,, UK, United Kingdom Career Moves Group I B Corp™ Full time

    Job : Executive Assistant to CEO & HNWI - Business & Personal SupportSector : Tech Location : LondonFormat : HybridDuration : PermanentSalary : up to £ 75,000 + Benefits Our client is looking for an Executive Assistant to support CEO & HNWI. This role will be highly demanding and may not be your standard 9 - 5, regular hours may include international time...

  • EA to CEO

    2 weeks ago


    London, United Kingdom Career Moves Group I B Corp™ Full time

    Job : Executive Assistant to CEO & HNWI - Business & Personal SupportSector : Tech Location : LondonFormat : HybridDuration : PermanentSalary : up to £ 75,000 + Benefits Our client is looking for an Executive Assistant to support CEO & HNWI. This role will be highly demanding and may not be your standard 9 - 5, regular hours may include international time...

  • EA to CEO

    2 weeks ago


    London, United Kingdom Career Moves Group I B Corp™ Full time

    Job : Executive Assistant to CEO & HNWI - Business & Personal SupportSector : Tech Location : LondonFormat : HybridDuration : PermanentSalary : up to £ 75,000 + Benefits Our client is looking for an Executive Assistant to support CEO & HNWI. This role will be highly demanding and may not be your standard 9 - 5, regular hours may include international time...

  • EA to CEO

    6 days ago


    London, United Kingdom Career Moves Group I B Corp™ Full time

    Job Description Job : Executive Assistant to CEO & HNWI - Business & Personal Support Sector : Tech Location : London Format : Hybrid Duration : Permanent Salary : up to £ 75,000 + Benefits Our client is looking for an Executive Assistant to support CEO & HNWI. This role will be highly demanding and may not be your standard 9 - 5, regular hours may...


  • Central London, United Kingdom Off To Work Full time

    Job Title: Fine Dining Support SpecialistWe are working with a leading Contract Catering company, Off To Work, for this busy site based in the City.About the Role:This is an exciting opportunity to work as a Fine Dining Support Specialist in a busy kitchen environment. As a key member of the team, you will be responsible for supporting the Executive Chef in...


  • London, Greater London, United Kingdom Delta Executive Search Full time

    Job OverviewWe are seeking a highly experienced Executive Wealth Manager to join our team at a leading global private bank in Athens, Greece.This is an exceptional opportunity for a Private Banker with a proven track record in building and maintaining relationships with U/HNWIs and a strong understanding of the Greek market.A minimum of 5 years experience in...