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Personal Assistant
3 months ago
Professional Personal Assistant to support Founder & Chief Executive of a publishing company in their business and personal life (approximately 70%/30% split). The focus of the role is to support the Chief Executive including diary management, arranging external meetings and travel arrangements. The Personal Assistant to the Chief Executive works closely with the Executive Assistant to the Chief Executive to provide a high level of administrative support.
There is a fantastic salary on offer of up to £49,000 depending on experience.
**Duties**
- Management of the Chief Executive’s diary: scheduling internal and external meetings and personal commitments.
- Review Chief Executive’s inbox to ensure they are properly briefed before all meetings.
- Book travel, arrange hotels and visas and create detailed travel itineraries for both business and personal/family trips (UK/Europe/Australia)
- Personal tasks for the Chief Executive
- Event management: work with the Executive Assistant to arrange various drinks, lunches and parties with external venues and/or caterers
- Work with the Executive Assistant to compile the weekly company newsletter
- Take dictation from Chief Executive for correspondence, speeches and presentations
- Process the Chief Executive’s expenses and code invoices for approval
- Manage leave requests and appraisal process for Chief Executive’s reports on HR system
- Work with the Executive PA team to organise staff presentations (internal and external venues) including monthly online Company Town Halls
- Support the implementation of ideas from the Chief Executive for events, projects and initiatives including for the Town Halls, author talks, DE&I and staff initiatives
- Support the Executive Assistant on Chief Executive’s external appointments with associated charities and organisations
- Research contacts and institutions as relevant to Chief Executive’s activity
- Manage correspondence for the Chief Executive between the Communications team, HR, Finance and Company Secretariat
- Take minutes when required for Executive Committee meetings
- Provide cover for Executive PA team holidays
- Maintain filing system for documents relating to Chief Executive (professional and personal) and company
- Deal with and respond to incoming post
- Assist with miscellaneous issues whenever they arise e.g. arranging to get any technology issues solved as quickly as possible
- Experience of working as a PA to a Chief Executive or Managing Director
- Flexible and the ability to work well under pressure
- Excellent organisational skills
- Excellent people and communication skills
- Attention to detail
- Resilience
- Ability to anticipate and prioritise
- Good written English, spelling, grammar, proof reading documents
- Microsoft PowerPoint/Word/Outlook/Teams - good standard essential
- Excel - basic
- Minimum 50 words per minute typing speed
- Confidentiality/Discretion absolute
**DBS check required at offer stage**
***Discretionary Benefits**:
- Discretionary Company Bonus: up to 6% dependant on company performance
- Hybrid Working: hybrid working pattern of two-three days in the office in keeping with Chief Executive’s plan (or fully office based if preferred)
- Christmas Office Closure: 3.5 days Christmas company holiday
- Personal Wellness Days: 2 Personal Wellness Days per annum
- Staff Discount: 50-75% off purchase price
- Season Ticket Loan
- Sharesave Scheme
- Ride to Work (bicycle scheme)
- In-house Doctor
- Eyecare Voucher Scheme
- EAP Advice and Counselling service
- Company culture - Employee Voice Meetings, Staff Networks (BAME, Accessibility, Mental Health, Pride, and Parents, Guardians and Carers), 9 Mental Health First Aiders trained across the UK offices, Publishing Events and access to free Publishing Resources
***How to apply**:
