Travelling Personal Assistant

7 days ago

London, Greater London, United Kingdom SORTED Personal Management Full time

Job Title: Travelling Personal Assistant

Location: London (Extensive travel required)

Job Type: Full-time

Reports to: Chief of Staff
Salary: Competitive depending on experience

Job Summary:

As a Travelling Personal Assistant, you will provide comprehensive support to the principal while they are abroad. This role involves coordinating logistics, handling confidential tasks, and ensuring the smooth execution of daily activities across multiple locations. The ideal candidate will be highly organized, flexible, and capable of managing an evolving schedule in fast-paced and often high-pressure environments.

This role requires a high level of discretion, professionalism, and confidentiality. You will be responsible for managing the principal's wardrobe, coordinating with designers and fashion houses, and ensuring that all personal and business matters are handled with the utmost care.

Key Responsibilities:

Schedule Management:

Assist with managing the principal's personal schedule while travelling, including meetings, events, personal appointments, and social engagements.

Proactively adjust schedules to accommodate time zone changes, unforeseen delays, and changing priorities.

Personal Shopping and Wardrobe Management:

Handle a wide range of personal tasks, including shopping and wardrobe management.

Manage the principal's wardrobe while travelling in coordination with the styling assistant.

Communication & Correspondence:

Act as a liaison between the principal and various contacts when required.

Print and coordinate meeting documents as needed.

Event & Meeting Coordination:

Support with planning and organizing personal and business events, dinners, meetings, and activities across multiple locations.

Ensure all venues, transportation, and services are arranged and meet the principal's expectations.

Travel Coordination:

Assist with travel arrangements, including flights, hotels, ground transportation, and itineraries.

Financial & Budget Management:

Record and track financial transactions related to travel, events, and personal purchases.

Provide regular reports on expenditures to the Chief of Staff and assist in keeping within set budgetary limits.

Problem Solving & Flexibility:

Anticipate and resolve issues as they arise during travel or events, adapting quickly to changing circumstances.

Handle unexpected delays, cancellations, or complications with calm and efficiency.

Confidentiality & Discretion:

Handle all personal and business matters with the utmost confidentiality and professionalism.

Manage sensitive documents and information in a secure and discreet manner.

Vendor & Supplier Liaison:

Establish and maintain relationships with various service providers, vendors, and suppliers globally.

Assist with bookings for services required during travel or events.

Required Qualifications:

Proven experience as a Personal Assistant or Executive Assistant, preferably with experience in a similar travelling role (minimum 2 years).

Flexibility to travel internationally, often on short notice, and work non-traditional hours.

Exceptional organizational and multitasking skills.

Excellent verbal and written communication skills.

Ability to work independently and proactively in a fast-paced environment.

Strong problem-solving abilities and quick decision-making skills.

High level of discretion, professionalism, and confidentiality.

Proficiency in technology.

Desirable Skills:

Event planning or hospitality experience.

Familiarity with luxury services and high-end brands.

Strong negotiation and relationship-building skills.

Work Conditions:

Frequent and sometimes long-term travel, often with minimal notice.

Irregular working hours, including evenings, weekends, and holidays.

Working in various environments, from high-profile events to secluded destinations.

Salary & Benefits:

Competitive salary based on experience.

Travel expenses covered.

30 days holiday a year.

This role is ideal for someone who thrives in a dynamic, ever-changing environment and enjoys international travel. A successful Travelling Personal Assistant will be resourceful, detail-oriented, and capable of managing multiple responsibilities with ease.

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