Private Executive Assistant

6 days ago


Central London, United Kingdom SORTED Personal Management Full time

Job Title: Private Executive Assistant

Job Summary:

SORTED Personal Management is seeking a highly skilled and experienced Private Executive Assistant to support a UHNW family in their private office. The successful candidate will be responsible for providing exceptional administrative support to the family members, managing the office, and handling various business matters.

Key Responsibilities:

  • Administrative Support:
    • Manage the family's calendar, schedule appointments, and coordinate travel arrangements
    • Provide basic bookkeeping services, including logging invoices and payments
    • Oversee office management, including pantry and office supplies, meeting room management, and meet and greet
    • Coordinate with property managers, cleaning teams, IT support, and other service providers
  • Private PA Support:
    • Provide occasional and remote support to the family members, including reservations, memberships management, medical appointments, and sports venues booking
    • Manage the family's 3-bedroom rental in Kensington, including liaison with property managers and the full-time housekeeper
    • Coordinate car collection management, including servicing, MOT, tax disc, and insurance
    • Track days for one of the principals and perform personal errands and tasks
    • Provide travel support, including entering flight details in the calendar, checking in, and arranging transfers
    • Liaise with insurance brokers for car, private health, and household contents
  • Concierge Support:
    • Research and book family holidays, including special local attractions, cars/bike hire, and booking specialists for massage, hair, and nails
    • Sourcing special items for family members, including vintage designer handbags or shoes, arts and craft materials

Requirements:

  • Minimum 5 years of experience in a similar role
  • Good experience with Google Suite
  • Intermediate MS Office
  • Good understanding of basic bookkeeping
  • University degree
  • Proven discretion
  • Able to work proactively and with autonomy to manage their time and prioritize their work effectively

What We Offer:

  • Competitive salary
  • Private medical insurance
  • 25 days holiday


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