HR Administrator

3 weeks ago

London, Greater London, United Kingdom HARRIS FEDERATION Full time

About Us

We are a pioneering education charity, and one of the leading multi-academy trusts in the country. We have a track record of taking on some of the most challenging schools in London, turning them into places where every young person can access a high-quality education and have opportunities to succeed.

Educating 1 in 41 young people in London, we now have 55 primary and secondary academies transforming the life chances and opportunities of pupils from disadvantaged backgrounds.

The Harris Federation has a track record of accomplishment in achieving success through rapid school improvement and has built an unrivalled reputation for running outstanding academies in London.

Our central team comprises a dedicated, driven group of departments working centrally to provide support across the Federation and all of our academies. Across a multitude of key departments, we maintain expertise all integral to supporting central and academies in areas such as Finance, HR, Data, Estates Management, Talent and many more.

Main Areas of Responsibility

This is a varied role providing ongoing support to the Director of HR, Head of HR, Central HR Manager and the HR Business Partners with employee lifecycle HR processes.

Your responsibilities will include:

  • Creating and maintaining standard letters, reporting templates and guidance documentation
  • Administration and promotion of the Federation's employee benefits
  • Submitting payment forms to payroll
  • Submitting invoice payments to the Finance team
  • Providing administrative support to the Director of HR, Head of HR, Central HR Manager and HRBPs, including support in restructure programmes, employee relations cases, employment tribunal activities and TUPE
  • In conjunction with the HR Advisors, coordinating new starter induction sessions and Principal induction
  • Coordinating Safer Recruitment Training
  • Producing and updating employee personnel files for Head Office staff
  • Liaising with line managers with regards to probationary start and end dates and maintaining the probation monitoring process for Head Office staff
  • Drafting and issuing letters to employees
  • Supporting the performance management cycle
  • Maintaining accurate and up to date personal details for all staff
  • Ensuring all staff annually sign updated policies, procedures and statutory documentation (e.g. Keeping Children Safe in Education)
  • Ensuring all staff complete mandatory safeguarding training
  • Undertaking administration activity relating to LGPS and TPS pension as required
  • Updating and maintaining employee absence records
  • Providing the HR team with regular reports
  • Supporting the administration and inputting of monthly payroll
  • Assisting with the administration associated with the ongoing or repeat employment checks for Head Office staff
  • Supporting the HR Advisors with maintaining and updating employee sponsorship

    Please download the application pack via our careers website for the full job description and person specification.

    Qualifications & Experience

     We would like to hear from you if you have:
    • Qualifications to A level or above
    • Confidence and ability to develop and maintain professional relationships at all levels
    • Excellent verbal, written and interpersonal skills
    • Strong attention to detail and ability to work accurately and independently
    • The ability to work effectively as part of a team
    • Excellent time management and organisational skills
    • The ability to be trusted with highly confidential information.
    • The ability to manage conflicting priorities, exercising responsible judgement when appropriate
    • The ability to work effectively to timescales and deadlines and under pressure
    • Strong IT skills in Outlook, Word and Excel, using advanced functionality
    • High levels of numeracy
    • A keen interest in HR
    • The ability to be proactive, use initiative, and take ownership for all aspects of the role
    • High standards of ethical conduct, with a clear understanding of the impact on others
    • The ability to adapt to changing situations
    • The ability to anticipate and identify the needs of internal and external customers in a friendly, prompt and professional manner
    • The ability to undertake occasional travel to academies within the Federation

      Professional Development & Benefits

       Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

      In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, 26 days' annual leave (plus bank holidays) for staff who work across the full year, and many other benefits.

      Learn more about our benefits on our website.

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