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Legal - Company Secretarial Assistant - Based in London

3 months ago

London, Greater London, United Kingdom Nuveen Full time

The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.

Key responsibilities:

  • Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
  • Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
  • Maintaining Conflict of Interest logs.
  • Maintaining electronic corporate records.
  • Assisting with Legal Entity Reporting requirements.
  • Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
  • Arranging document notarisation and apostilles with external agencies. Collation and provision of KYC documents as required in a timely manner.
  • Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
  • Monitoring/managing the Company Secretarial Inbox.
  • Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
  • Providing support to the legal team from time-to-time on legal administrative tasks and/or projects.
  • Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.

Qualifications, Experience and Skills Required

  • Either CGI part-qualified or law graduate.
  • Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
  • Knowledge of the fund management industry beneficial but not a requirement.
  • A commitment to ongoing personal development, training and assuming greater responsibility over time.
  • A positive, proactive approach and strong team ethic.
  • Accuracy and attention to detail.
  • Strong written communication skills.
  • Good organisational skills.
  • Discretion when handling confidential information.

This role requires no regulatory designation.

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

Nuveen offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. Please contact should you require any assistance.

Related SkillsAccountability, Adaptability, Collaboration, Communication, Continuous Improvement Mindset, Detail-Oriented, Executive Presence, Legal Expertise/Advisory, Managing Ambiguity, Relationship Management

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Company Overview

Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives. Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future. For more information about the firm please visit our website at

Accessibility Support

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If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

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