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Estates & Facilities Co-Ordinator

1 month ago

London, Greater London, United Kingdom Capita Full time
We are currently looking to recruit an Estates and Facilities Management Co-ordinator to provide support across the Team for all managed sites in maintaining accurate records of site occupancy, and running costs, and databases contents drawings and records with our NHS client.

The role will report operationally to the are E&FM Manager and play an important part in the successful delivery of a leading programme for Capita.

The role will be based in the Central London Community Health Trust, Marylebone Road with some travel to other Trust sites; with some travel to other Capita sites.

Job title:

Estates & Facilities Co-Ordinator

Job Description:

What you'll be doing :

  • Helping the Estates and Facilities team in day to day management of obtaining documentation for accurate facilities management records.
  • Help update plans and occupancy, leases, licenses and other schedules using AutoCAD or similar.
  • Verifying costs and share of costs for the NHS Trust across the Trust sites.
  • Relationship management between the client and other key business stakeholders, and Capita Local Government Business Services and its delivery partners.
  • Working with colleagues and between Capita and the client Trust on budgets, reporting, analysis, with CAFM data, including cost, occupancy dates and space records for the same.
  • Oversight and understanding of the occupancy by service for the NHS Client the department ensuring that all participants understand fully their part in a process and are able to execute their role and responsibilities to meet agreed expectations.
  • Co-ordination of daily and periodic activities, prompting, reminding and liaising with delivery partners, to ensure records are updated and maintained.
  • Resolution of queries and the identification and prevention of potential issues before they arise.

What we're looking for :

  • •Demonstrable track record of developing and maintaining strong professional relationships at all levels
  • Evidence of success in influencing, leading, supporting and motivating stakeholders to achieve agreed outcomes.
  • Strong analysis and problems solving skills with excellent attention to detail and a willingness to challenge.
  • Experience of using financial systems and automation to improve operational efficiencies such as ordering systems and software for property management as examples.
  • Excellent communication and inter-personal skills are essential.
  • Broad experience and/or understanding of working in a transactional finance function
  • Ability to manage own workload and prioritise effectively to meet tight deadlines.

About Local Government Services

At Government Services, we're transforming the way governments and local councils serve the public. We're using technology, innovation and domain knowledge to improve services and deliver savings. Our teams are answering 30,000 emergency service calls every day and our Ultra Low Emissions Zone is helping Londoners breath cleaner air. Join us and discover better as you keep the country running smoothly.

What's in it for you?

  • •A competitive basic Salary
  • 23 days' holiday (rising to 27) with the opportunity to buy extra leave
  • The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
  • Company matched pension, life assurance, a cycle2work scheme, 15 weeks' fully paid maternity, adoption and shared parental leave, paternity pay of two plenty more
  • Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

What we hope you'll do next:

Choose 'Apply now' to fill out our short application, so that we can find out more about you.

We're an equal opportunity and Disability Confident employer, which means we recruit and develop people based on their merit and passion. We're committed to providing an inclusive, barrier-free recruitment process and working environment for everyone. If you need the job description or application form in an alternative format (such as large print or audio), or if you'd like to discuss other changes or support you might need going forward, please email Iqbal at or call and we'll get back to you. For more information about equal opportunities and process adjustments, please visit the Capita Careers website.

Location:

London

,

United Kingdom

Time Type:

Full time

Contract Type:

Permanent