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Reception and Facilities Assistant

1 month ago

City of Westminster, Greater London, United Kingdom Montresor Recruitment Limited Full time

We are working with a truly fantastic City law firm that engages in high-quality work and offers a welcoming and supportive environment.

The firm is seeking a proactive and friendly Reception and Facilities Assistant to provide exceptional front-of-house service and facilities support. You will be the first point of contact for clients, visitors, and staff, ensuring smooth daily operations within the firm.

Key Responsibilities:

**Receptionist Duties:**

Provide a warm welcome to clients and staff.

Meet and greet visitors, direct them to meeting rooms, and announce their arrival.

Book and manage meetings, including catering and visitor requirements.

Maintain meeting rooms, ensuring cleanliness and stock of stationery.

Organise taxis and couriers, handle deliveries and assist with event setups.

Answer calls and respond to emails promptly.

Facilities Duties:

Support with reprographics, office moves, shredding, and archiving.

Conduct weekly maintenance checks and minor repairs.

Liaise with contractors and account managers.

Assist with facilities projects and stock management.

Handle general post administration, including post distribution and deliveries.

You will have excellent interpersonal and communication skills, be highly organised and proactive with a positive, can-do attitude, have strong client relationship skills and customer focus, and be able to prioritise a busy workload and multi-task effectively.

The firm is keen to take on a team player who is friendly and approachable.

Apply today and learn more about this team that prides itself on excellence.