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Programme Coordinator

1 month ago

London, Greater London, United Kingdom NEW LONDON ARCHITECTURE Full time

Programme Coordinator, New London Architecture (NLA)

NLA is seeking an exceptional programme coordinator to join our team. This is an exciting opportunity to work alongside our innovative and enterprising programme team, delivering our busy programme of events, forums, festivals, awards, research, publications and exhibitions that represent NLA and London's built environment community.

Introduction to NLA

NLA is London's built environment community; an independent, purpose-led membership organisation for everyone with an interest in London's built environment. NLA's programme engages the broadest possible audience from professionals and politicians to Londoners and international visitors, to educate, challenge and create positive change.

Covering topics from public realm and workplaces to housing and transport, NLA's diverse range of projects and events connects London's network of built environment professionals across both private and public sectors, uniting the industry to shape a better city.

About the role

The role involves supporting the programme team, in several curatorial and logistical aspects including event coordination, speaker liaison, preparing briefs and collating presentation materials; research and publications support, from insight gathering and submissions coordinator to proof-reading; exhibition support from concept to installation; writing meeting notes and client follow-ups and general team assistance.

Working with the Head of Programme, LFA, this role involves coordination of the London Festival of Architecture, including coordinating entry processes, providing event organiser support, supporting festival communications and partnerships, organising post-event evaluations, and offering overall team assistance.

Terms

Hours: Full time, 40 hours a week, between 9.00am – 6.00pm. Flexible working from our City of London office, The London Centre (our public gallery) and from home/location of your choice.

Salary: £28,000 per annum

Location: NLA's office's City of London, EC1V (Gresham Street and The London Centre, Guildhall)

Benefits: 25 days contractual annual leave excluding bank holidays, uncapped holiday with managers agreement. Employee Assistance Programme (EAP) for employees and family, health and wellbeing initiatives, enhanced parental leave, government childcare voucher scheme, cycle to work scheme.

Pension: We provide Peoples Pension with employer contributions, and the employee's right to opt out.

Main duties and responsibilities, what will you be doing in more detail:

Plan and deliver allocated events, including copywriting and speaker invitations, briefing and management, and handling pre- and post-event correspondence.
Assist in coordinating related NLA programs, including the London Festival of Architecture, Architecture Diaries, Building Sounds Podcast, London Real Estate Forum, Future City Makers, NLA Collaborate, and various award schemes. Collaborate with the Client Relations team to liaise with members, gather and record insights, and work with NLA's Expert Panel and Committees.
Support the Marketing and Communications team to ensure content for the website, mailers, and social media is up-to-date and delivered on time.
Assist the Events team in delivering the events program, including preparation, front-of-house support, and post-event analysis.
Join internal and external meetings, take minutes, circulate actions, and ensure follow-up and completion by coordinating with various team members before meetings.
Provide general office support, including filing, handling post, office recycling, and answering telephones.

What we are looking for

 You are a team player and a self-starter with a strong interest in the key issues influencing London's built environment industry and their impact on all people and places across London. You support the New London Agenda and strive for a city of equity, sustainability and prosperity. You share our team's core values by consistently being informed, rigorous, collaborative and responsive in everything you do.

Essential skills & experience:Strong knowledge and interest in architecture, planning and design in London, including related policies and regulations Basic computer skills (Office 365, including Teams, Adobe Creative Suite, Zoom).
Experience with Apple Mac OS is desirable Good interpersonal skills, a professional telephone manner, and an excellent standard of English
Enthusiasm and a willingness to undertake additional tasks and learn new skills
Precision, great attention to detail and exceptional communication and time management skills

Some of NLA's events are hosted in the early mornings or into the evenings, with some events taking place on weekends during the London Festival of Architecture, so the ability to be flexible around event days is essential.

Application date

 Applications will close at midnight on Friday 23 rd August 2024. To apply please follow the link on our recruitment page where you can send your CV and cover letter. Please note that applications will only be reviewed where cover letters are included.

Equal Opportunity

It is the policy of NLA to treat all employees, visitors, and job applicants fairly and equally regardless of their sex, gender, sexual orientation, marital status, race, colour, nationality, ethnicity, religion, age, disability or union membership status.

We are keen to know about any applicable reasonable adjustments/ access requirements you may have regarding the application and interview processes, as well as for the delivery of the role if you are successful.

Please let us know any adjustments/requirements that you might have and how we can best accommodate these. Please highlight these in your cover letter and we can send you an access document to help understand and support your needs, if your application is successful.

If you are unable to submit your application via the form, and require an alternative format please get in contact with who will work with you to make the process as easy as possible.

Thank you for your interest in the Programme Coordinator role at NLA.

If you have any queries or questions about this opportunity please contact Danielle Rowland, HR Director to arrange an informal conversation.