Wedding and Events Coordinator

2 months ago

Glasgow, Glasgow City, United Kingdom voco™ Hotels Full time
Wedding and Events Coordinator (Full-Time) - Glasgow

At voco Grand Central Hotel and Kimpton Blythswood Square Hotel, we have an exciting opening to join our team as a Wedding and Events Coordinator...

At voco, we believe everyone is a host and our team deliver this by being flexible, empowered unscripted, knowledgeable, engaging, attentive and driving our voco one team vision. Our voco Grand Central Hotel celebrates 140 years of history, a wall of fame showing the famous faces who have built the reputation of Glasgow's most loved hotel.

At Kimpton our shared mission is to make people's lives better through heartfelt human connections. This emotional investment drives all that we do and its why you will love working here. At Kimpton Blythswood Square we want to deliver a ridiculously personal service to all our guests whether they are relaxing in our Spa or enjoying sustainably sourced Scottish seafood in our iasg restaurant.

We are looking for a Wedding and Events Coordinator who will report to the Cluster Meeting and Events Manager and is available to work 40 hours typically between Monday and Friday (some additional hours may be required at times, approximately 1 weekend shift per month is expected). This is a cluster role giving you the chance to work between our voco Grand Central Hotel and Kimpton Blythswood Square Hotel

The Wedding and Events Coordinator will have responsibility for optimising the use of event spaces at all times, whilst ensuring revenue is captured. Events Coordinator's enhance the overall guest experience by effectively handling event bookings once contracted by our Events Sales Coordinators to the completion of the event. You will respond to all queries (via phone or email) and complete all arrangements to ensure the smooth running of our events (whilst communicating details to the wider operations team).

You will work to ensure that our guest's expectations are being constantly met and exceeding, promoting our hotels and services at all time to maximise business. As part of your role, you will be responsible for carrying out Hotel showrounds (for potential weddings or events bookings), attend weekly meetings and appointments and prepare all paperwork for events including invoices and function sheets.

So why work for us (aside from joining an awesome team...)? Well, look no further

Financial security - Up to 28,113.75 per annum, guaranteed hours, paid overtime, a free meal on shift, paid holidays, subsidised unsocial hour travel support and enhanced sick pay Plus Tronc paid monthly if in eligible role. Growth and development - extensive training, opportunities for career progression across the world, plus 2 paid days volunteering per year with a cause of your choice. Colleague perks - worldwide discounted room rates and discounted F&B whilst on employee rate (IHG has over 6,000 hotels and growing), plus generous friends and family rate. Discounts through our portal on your supermarket shop, experiences and loads of retailers on our perks portal. Wellbeing - generous maternity/paternity pay and subsidised childcare support, employee assistance programme available 24/7 and access to mental health first-aiders Hotel specific benefits - generous discounts in our Champagne Bar (*must be booked inline with process) plus a variety of different gifts on milestone occasions to celebrate with you You'll be called upon to complete a wide variety of tasks and jobs within the hotel and it's extremely important that you remain flexible and versatile around this. If you enjoy variety and are at your best when being part of a team as well as being passionate about delivering first-rate guest service through your high-quality work, this role is for you. To thrive in this role, the key skills & experience you'll ideally already have are:Strong skills in organisation and planning, you will be someone with a high level of attention to detail and able to manage multiple events and clients at one time A self-motivator, excited by maximising revenue and business for our hotels with in depth skills in IT and systems Experience of wedding co-ordination is desired You will have excellent communication and relationship building skills, able to make rapport with various clients and manage expectations to always meet and exceed what is needed Overall, someone who is ready to get stuck into a busy role supporting the various events we host at our hotels - and work as a team to maximise revenue Does this sound like a team you would love to be a part of? If so, please apply today You must meet the legal requirements to work in the UK. At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, colour, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law. Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today and let's #GoFurtherTogether. At IHG, we've made a promise. As one of the world's leading hotel groups, we're here to deliver True Hospitality for Good. Making our guests and colleagues feel welcome, cared for, recognised and respected - wherever they are in the world. Want to be part of the journey? voco brand comes to life in hotels that you can count on but that are different enough to be fun. Unstuffy hotels, where people feel comfortable to relax, and just get on with relaxing. Hotels that are built on sustainability where we look after the planet with the same care as we look after our guests and colleagues. Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

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