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Cluster Facilities Manager

2 months ago

London, Greater London, United Kingdom Paddington Academy Full time

Role Purpose: To provide a comprehensive facilities support service to Paddington Academy and Holland Park School to ensure that the estate provides excellent learning environments, that are sustainable, safe, and stimulating.

To work with the senior leadership teams to ensure that all estates related matters are dealt with in an effective and consistent manner, providing services and advice and guidance regarding policy and industry best practice.

To support the Cluster Executive Team in ensuring that the estate is well maintained, and where relevant, competent contractors engaged to provide services.

Key Responsibilities

Being responsible for the operational management and day-to-day deployment of the premises teams that support teaching and learning, business and administrative functions across the academiesExpertise applied in the management of the complex Holland Park building ensuring that both the main building's Energy Centre and BMS, and other high spec facilities, are functioning optimallyLine manage the Cluster Health & Safety Co-Ordinator and the premises support service staff within the academiesBe responsible for the necessary liaison, monitoring, coaching and advice on estates related hard and soft service issues facilitating an efficient and effective estates support programmeAlongside the DEBM, write and ensure implementation of all United Learning health and safety policies that relate to premises complianceEnsure that the complexities of the individual schools are catered for within a strategic and relevant building development plan to ensure that they retain viability, maintain and act upon the intricate needs of each school's facilities requirementsSpecific Duties

This list is not meant to provide a narrow definition of specific responsibilities but to serve as guidance and should be seen as enabling rather than restrictive.

Strategy and Planning

Have an overall view of the capabilities of the academies' hard and soft services and contribute to continuous improvement to meet future needsPlan for major developments of the estate and project manage their implementationPrepare and monitor planned and preventative maintenance schedules for each siteBudget and People Management Manage the allocated estates operational and capital budgetsUnderstand and interpret the appropriateness of national, United Learning and local framework contractsTo be closely involved in writing academy estates procurement policyConstantly review activities to identify possible cost saving opportunities on each siteManagement responsibilities for all premises support staff, including duty rosters where relevantCommunication Advise senior staff and governors on current and future legislative issues/developments that will impact on the cluster estateNegotiate with suppliersDocument systems and proceduresEducational Awareness Regularly access key estates and education web sites to keep abreast of changes and development that will affect the estate and inform others as appropriateManage the effective deployment of Premises resources to support the curriculum and business needs of the academiesHealth and Safety Ensure application of, and monitor compliance with, the United Learning Group Health and Safety Policies that relate to Estates compliance matters in all schools that make up the clusterHave oversight of all Estates inspection and planned preventative maintenance activities as required by Group H&S Policies to ensure these are carried out at the required frequencies and that any corrective actions required are implemented appropriatelyHold membership of the British Institute of Facilities Management and be actively enrolled on their training and development programme as appropriateAct as cluster health and safety lead in the absence of the DEBMAsset Management Procedure Manage the creation of an accurate inventory of all physical assets in liaison with cluster schoolsEnsuring all assets are disposed of, in agreement and signed off by a member of senior management.Create and manage a system which identifies loaned equipment and when returned.Internal Support Arrangements and External Contracts Report on and monitor progress against agreed service levels (both internal and external)Assess needs and recommend external and internal support arrangements and contracts required to deliver an effective estates support service in the academies, for hard and soft services.Ensure the running of the academy minibuses meet all legislative requirements including registration of drivers.Support Request Management Produce and analyse separate incident and problem reports for management purposes.Analyse the support logs to produce detailed management reports and help plan future support service developments as required.Set support priorities given staff availability.On-site and Help Desk Support Ensure that the online helpdesk is managed and jobs reviewed, actioned and cleared in a timely manner.Give appropriate advice on hard and soft services in place in each academy.Provide training for staff on the online vehicle booking systemLettings – Holland Park SchoolLead on promoting and maximising sales of the schools' hireable spaces, ensuring a high-quality customer service is provided at all timesOversee the local management of the lettings processes through liaison with local school staff as well as external contractorsConsistently show profit increases year on year from sales and long-term partnerships with sporting agenciesEnsure safeguarding procedures are consistently applied and that liaison with the cluster finance team is regular and maintained to safeguard consistency of practice and alignment with United Learning financial regulationsLettings – Paddington AcademyLiaise with the Community, Administration and Lettings Manager on potential referrals for new lettingsCo-ordinate with the Community, Administration and Lettings Manager when cross school lettings events may arise This post may involve both evening and weekend work and the post holder will need to demonstrate a large degree of flexibility and willingness to work unsocial hours. The need to adapt working hours around the business need of the academy is an expectancy of the job role. The job covers multi sites, it is therefore key that the Cluster Facilities Manager can work in a 'stand-alone' capacity, with excellent organisational and time management skills. Travel between the schools is required to meet the needs of the role. This job description is not intended to be all-inclusive and the successful candidate is expected to be flexible and proactive in meeting the needs of each Academy and willingly undertake any further duties required that are commensurate with the role. This post is subject to an enhanced DBS disclosure and the post holder must be committed to safeguarding the welfare of children.