Office Administrator
3 weeks ago
Company Overview:
Dr. Reddy’s Laboratories Ltd. (“Dr. Reddy’s”) is a leading multinational pharmaceutical company based across global locations. Each of our 24,000 plus employees comes to work every day for one collective purpose: to accelerate access to affordable and innovative medicines because Good Health Can’t Wait.
Location: Dr. Reddy’s (UK) Ltd, Cambridge (UK)
Main tasks:
General duties for all site functions:
- Visitor management – manage the front desk, greeting visitors, managing the visitors book, issusing visitor badges and coordinating with local contact
- Maintain contractors / deliveries and direct accordingly including permit to work issuing
- Answer main telephone and directing calls
- Maintain both incoming and outgoing mail. Distribute incoming external post and ensure franking machine has credit. Be responsible for making sure the daily outgoing post is franked and collected.
- Organise booking of couriers
- Organise booking of taxis when required
- Maintain stationery supplies and ordering system
- Organise lunches / refreshments and book outside catering as and when required
- Book travel and stay for all employees as required
- Support in Visa application process / documentation (arranging visa invites etc.) in consultation with HR and external service providers.
- Arrange accommodation and transportation for visitors to Cambridge
- Assist Operations Manager in Operations / Facilities administration
Administrative suport for other entities
- Maintain the SAP system for purchase order requests, including raising PO’s, non-PO invoices, booking in goods receipt or QA testing services, dealing with queries, submitting invoices to Finance, assisting with invoice queries through to liaison with suppliers and Dr Reddy’s India Office.
- Admin support for employees as and when required
- Including support for home based employees, to include PAT testing, IT equipment and any furniture, stationery, ink cartridge replacements
- Manage mobile phone handsets and sim cards keeping IT tracker updated for audit purposes
- Distribute as appropriate external post received at Cambridge to home based employees
Requirements:
- Experience with SAP would be an asset
- Administrative Skills
- Excellent verbal and written communication skills
- Technical Proficiency
- Customer Service Orientation
- Multitasking Ability
- Attention to Detail: Ensuring accuracy in tasks like franking mail, booking couriers, and maintaining office supplies.
- Problem-Solving Skills
- Flexibility and Adaptability
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