Facilities Administrator

3 weeks ago


London Area, United Kingdom CBSbutler Full time

Our client, a leading accountancy and business consultancy firm is seeking a Facilities Administrator for a 6 month contract to work on a hybrid basis from their London City office.


You will play a vital role in ensuring the smooth operation of facilities and maintenance services across multiple locations. This position requires a combination of strong administration, organisational, and communication skills, along with excellent customer service abilities.


Key responsibilities include:

  • Allocating and managing tickets, updating customers via ticket, email, and phone, arrange jobs for contractors, and closing tickets upon completion.
  • Ensuring accurate filing of service records and maintaining an organised filing system.
  • Liaising with suppliers, verifying invoice details, checking coding and ensuring auditability of invoices.
  • Obtaining quotes, placing orders, processing delivery notes
  • Tracking and processing internal recharges for various services.
  • Maintaining the supplier list, setting up new suppliers, managing supplier relationships.
  • Liaising with internal and external stakeholders.


About you:

  • You will be comfortable with a desk based role that is highly administrative in nature.
  • You will need strong data input experience
  • You will have experience in handling invoices
  • You will have provided facilities helpdesk support in a previous role.
  • You will be a good administrator and you will be a confident excel user.
  • Experience with Freshdesk (helpdesk software) and Business Central (invoicing platform) would be a great advantage
  • Some experience in the repairs and maintenance sector or a trade-based background would be useful.
  • Understanding of finance processes, including invoice coding, tracking, and reporting.
  • Experience in producing reports, KPIs, performance targets, and dashboards using tools like Excel, Power BI, and other reporting platforms.


This is a unique opportunity that has the potential to go on to permanent employment.


For an opportunity to join an industry leader, apply today.



  • London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...


  • London, United Kingdom Total Facilities Recruitment Limited Full time

    Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...


  • London, United Kingdom Total Facilities Recruitment Limited Full time

    Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...


  • London, United Kingdom Total Facilities Recruitment Limited Full time

    Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total Facilities...


  • London, United Kingdom Capstone Facilities Services Ltd Full time

    We are looking for a Facilities & Helpdesk Administrator to join our team at Capstone. Our working environment is fast paced, with each day bringing new challenges. Therefore, strong organisational skills are essential to succeed. This role will be centred around the Maintenance side of our business, and you will be offering support to our Engineering...


  • London Area, United Kingdom CBSbutler Full time

    Our client, a leading accountancy and business consultancy firm is seeking a Facilities Administrator for a 6 month contract to work on a hybrid basis from their London City office.You will play a vital role in ensuring the smooth operation of facilities and maintenance services across multiple locations. This position requires a combination of strong...


  • London Area, United Kingdom CBSbutler Full time

    Our client, a leading accountancy and business consultancy firm is seeking a Facilities Administrator for a 6 month contract to work on a hybrid basis from their London City office.You will play a vital role in ensuring the smooth operation of facilities and maintenance services across multiple locations. This position requires a combination of strong...


  • London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...


  • Camden Area, United Kingdom CBSbutler Full time

    Our client, a leading accountancy and business consultancy firm is seeking a Facilities Administrator for a 6 month contract to work on a hybrid basis from their London City office.You will play a vital role in ensuring the smooth operation of facilities and maintenance services across multiple locations. This position requires a combination of strong...


  • London, United Kingdom Pareto Facilities Management Full time

    Facilities Helpdesk AdministratorSalary: £24,000Location: RemotePareto are currently looking for a Helpdesk Administrator to join us on a Full time basis.Responsibilities to include but not limited to:Monitoring the Facilities Helpdesk email and logging jobs;Actively monitoring open jobs including chasing engineers for updates and allocating jobs to...


  • London, United Kingdom May & Stephens Full time

    **FACILITIES ADMINISTRATOR** **6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT** **CITY OF LONDON** **£30,000 (PRO RATA)** Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. The day to day duties of...


  • London, United Kingdom May & Stephens Full time

    FACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...


  • London, United Kingdom May & Stephens Full time

    FACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...


  • London, United Kingdom May & Stephens Full time

    FACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)The information below covers the role requirements, expected candidate experience, and accompanying qualifications.Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a...


  • London, United Kingdom May & Stephens Full time

    FACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)The following information provides an overview of the skills, qualities, and qualifications needed for this role.Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a...


  • London, United Kingdom Macdonald & Company Full time

    **Location**: **London** **Salary**: **32000 - 35000** **Job Type**: **Permanent** **Reference**: **65734** **Job Summary**: Macdonald & Company are delighted to be working with a Central London Property Consultancy who are looking to appoint a Facilities Administrator. The business have been expanding in recent months and this role further grows their...


  • London, United Kingdom Fawkes and Reece Full time

    Facilities Administrator Paying up to £25k Based in Harlesden Perm full time role A Construction company is seeking a Facilities Administrator ASAP! **Duties**: - To provide administrative support to the Facilities and Fleet Manager - To undertake data entry and manipulation to prepare reports - Take minutes and collate all information for team briefs...


  • London, United Kingdom Page Personnel Full time

    Facilties Administrator required for immediate start - 12 month fixed-term maternity contract **About Our Client**: Our client is a leading global firm in the professional services industry with a substantial presence in London. They boast a team size of over 2,500 professionals globally who are committed to excellence and client satisfaction. The key...


  • London, United Kingdom Upgrade Recruitment Ltd Full time

    An excellent company in West London is now looking for a Facilities Administrator to join their core team. This is a **permanent role** offering a competitive salary of **up to £32,000** and great benefits. You’ll support the day-to-day business of the office, processing post, maintaining office stock supplies, preparing meeting rooms, coordinating...


  • London, United Kingdom Bryan Cave Leighton Paisner LLP Full time

    **Department**: *** **Facilities** **Office location**: *** **London** **Reports To**: *** **Facilities Team Leader** **Position overview** - Be the contact for of all calls and correspondence directed towards Facilities desk and department. - Undertake all administration tasks, including diary management, travel enquiries, health and safety...