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Accounts & Office Administrator (Maternity Cover)

3 months ago

Aberdeen, Aberdeen City, United Kingdom Aberdeen Appointments Agency Full time

RESPONSIBILITIES

  • Assist with raising customer invoices and issuing to customers
  • Assist with posting of invoices into Sage Accounts
  • Assist with recording and tracking the approval of Subcontractor and 3rd Party invoices
  • Assist with ensuring all weekly timesheets have been submitted on time
  • Assist with expenses check and approval on Coretime. This includes expense receipt check and VAT treatment, billable/nonbillable expense on RR, client recharge
  • Assist with the weekly timesheet check and issue monthly customer timesheets to SDMs for approval
  • To provide day to day project and business support and maintenance as required
  • Assist with the production of a revenue report driven by time sheet records and assist with the production of a cost report and analysis of the above to identify any unexpected differences
  • Assistance with audit enquiries when half year and full year audits are carried out
  • Adhoc support to the Management Accountant, Finance/Business Support Lead and Finance Assistant
  • Answer phone calls, direct calls/enquiries to relevant people
  • Deal with mail by scanning and sending to relevant person
  • Greet customers/visitors, offer refreshments
  • Day to day and weekly tasks e.g keeping communal areas tidy and ordering food for staff events
  • Weekly stock check of consumables and stationery supplies. Place orders, receive order and put away
  • Arrange relevant trades to deal with any maintenance/repairs
  • Any other administrative/office tasks required
  • Assistance with HSE

KEY REQUIREMENTS

  • Ability to organise a varied and fluctuating workload
  • Ability to work to tight deadlines
  • Ability to communicate effectively with different stakeholders
  • High attention to detail
  • Ability to work independently and as a team
  • Computer literate with a strong understanding of excel
  • Experience within a similar role would be advantageous

Work Location:
One location