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Operations Team Admin Support

3 months ago

Bristol, Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Full time

Job summary

The post holder will be responsible for providing administration support to the IT Operations teams. Areas of work will include, the processing of financial information, maintaining and managing asset databases and lists, recording of accurate notes during meetings and the production of ad-hoc statistics.

The post holder will need good organisational skills, and be comfortable with managing competing priorities, ensuring that both urgent and important tasks are progressed appropriately. The ability to closely follow procedures and an attention to detail are crucial to this role.

Excellent communication skills are vital to be able to deal with both face to face and telephone enquiries from internal and external stakeholders. Experience of using Microsoft Word and Excel, and the ability to learn a range of IT software is crucial to be able to provide the necessary business information. Manual handling will be involved with the management of equipment in and the disposal of old equipment out. This post is based within the Digital Services Department located in Kingsdown, Bristol.

Main duties of the job

A n exciting opportunity has arisen to become part of the busy Digital Services Operations team at University Hospitals Bristol and Weston NHS Foundation Trust for 6 months full time . In this crucial role you will provide support to first, second and third line technical teams. Work will include the processing of financial information and maintenance contracts as well as the management of various asset databases. recording of accurate notes during meetings and the production of ad-hoc statistics.

The post holder will need good organisational skills, and be comfortable with managing competing priorities, ensuring that both urgent and important tasks are progressed appropriately. The ability to closely follow procedures and an attention to detail are crucial to this role.

You will be responsible for the management of equipment delivery and therecycling of old, meaning that some of the work will require frequent manual handling of heavy loads. Some straight-forward technical work will be involved, but full training will be given.

You will need to be highly motivated, hard-working and enthusiastic with excellent organisational and secretarial skills. Proficiency with word processing and spreadsheets plus a generally high standard of computer literacy is expected. You will need to meet deadlines, whilst maintaining high standards of accuracy. Some driving will be required so a full driving license is necessary.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person Specification

Knowledge and Experience

Essential

Experience of working in a busy office environment, utilising both secretarial and administrative skills. Experience recording minutes during meetings. Experience using word processing and spreadsheets.

Skills and Abilities

Essential

Ability to closely follow procedures. Proven ability to meet deadlines and work under pressure.

Qualifications and Training

Essential

Educated to GCSE, grade C or above (or equivalent) in English and Maths. Educated to A level or equivalent. Full UK driving licence.