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Administrative Officer
3 months ago
SOUTH WALES FIRE AND RESCUE SERVICE
*****Department
Business Support Unit
**Post
Administrative Officer - A
**Post No
NU42- 4
**Grade
Grade 5
**Location
SWFRS Headquarters
**Responsible to
**Administrative Supervisor
This job description refers to the main purpose and responsibilities of
the post. It does not necessarily list in detail all of the tasks required to
carry out these responsibilities. This job description will be reviewed as
and when necessary to ensure that it meets the Service's business
**requirements.
**MAIN PURPOSE OF THE POST
**To provide administrative support for departments across the organisation
**DUTIES AND RESPONSIBILITIES
This job description refers to the principal duties and responsibilities of the
post. It does not necessarily list in detail all the tasks required to carry out
these duties and responsibilities. This job description will be reviewed as and
when necessary and at least annually to ensure it meets the Service's
business requirements.
The main duties of the post will be to provide general administrative support
for Directorates across the organisation, to include some or all, but not
exclusively the following.
**Principal Duties
- Provide general administrative support to the Administrative Supervisor
include photocopying, scanning, filing, mailshots, and other similar
administrative tasks, as required.
- To undertake general maintenance and upkeep of files, electronic filing
live files.
October 2019, Janet Darby - Business Support
- Maintain and interrogate databases as required by the Service to
including the uploading of documents and information onto internet and
intranet. e.g. Headlines and Front Page.
- To assist Community Safety in arranging HFSC checks by taking calls,
- Contact local companies, stakeholders, and businesses to acquire
- Accurate data entry within Business Support and across all
surveys.
Secondary Duties
- Maintain the Business Support 'in box' and 24/7 actioning where
required.
- To collect, deliver and despatch mail throughout the organisation as
- To assist in undertaking research with other local or public authorities,
administration and related ICT developments and improvements and to
establish best practice networks.
General Duties
- To attend in-house and external training courses as required.
- To undertake in addition to the above duties and responsibilities such
circumstances, but which will not change the general character or level
of responsibility accorded to the post.
- To implement the principles of the Service's Equal Opportunities and
the above duties.
- To ensure awareness and compliance with any directorate, department
awareness and compliance with any systems or procedures
implemented within the department.
October 2019, Janet Darby - Business Support
- To discharge such other duties commensurate with the grade of the
Service or Supervisor.
- To adhere to Health & Safety Legislation/Relevant Service Policies and
yourself and other persons who may be adversely affected by your
acts/omissions.
- Comply with Standing Orders, Financial Regulations, Organisational
may be published or issued from time to time
ORGANISATIONAL VALUES
In performing the above role, all employees of the Service are required to
observe and promote the Service's Core Values to be, at all times:
- Professional
- Caring
- Respectful
- Dedicated
- Trustworthy
- Dynamic
- Disciplined
- Resilient