Administrative Support Officer/word Processor

6 months ago

Llantrisant, United Kingdom South Wales Fire and Rescue Service Full time

Updated August 2019

**SOUTH WALES FIRE AND RESCUE SERVICE**

***

**Department
**Business Support**

**Post
**Administrative Support Officer/Word Processor**
**Operator**

**Post No
**NU405**

**Grade
**5**

**Location
**FSHQ**

**Responsible to
**Administrative Supervisor**

**Responsible for
**N/A**

**Responsibility for**
**Physical Resources**

**N/A**

**Responsibility for**
**Financial Resources**

**NA
**This job description refers to the main purpose and responsibilities of**
**the post. It does not necessarily list in detail all of the tasks required to**
**carry out these responsibilities. This job description will be reviewed as**
**and when necessary to ensure that it meets the Service’s business**
**requirements.
**MAIN PURPOSE OF THE POST**

**To provide general administrative support and accurate production of**
**documents for departments across the organisation together with**
**secondary cover for reception, switchboard and mail services.**

The main duties of the post will be to provide general administrative support
for Directorates across the organisation, to include some or all, but not
exclusively the following:
**DUTIES AND RESPONSIBILITIES**

**Principal Duties**

1. To provide general and clerical support including administrative

assistance, photocopying, filing, printing and binding.

2. To provide accurate production of documents for departments across

the Service.

Updated August 2019

3. To provide secondary switchboard and reception cover as required.
Duties to include answering, screening and forwarding incoming phone
calls, giving equality to the Welsh and English language, including door
entry system. Service visitors by greeting, welcoming, and directing
them appropriately, maintaining signing in book and issuing visitor
badges.

4. To collect, deliver and despatch mail throughout the organisation as
directed by the administrative supervisor.

5. Check in advance meeting room bookings, arrange room set up and

ICT requirements, provide refreshments and arrange buffets.

6. Maintain and interrogate databases as required by the Service to
provide information in an accurate, timely and efficient manner,
including the uploading of documents and information onto internet and
intranet. e.g Headlines and Front Page.

7. To assist in the organisation of events, ceremonies, and awards,
throughout the organisation, providing administrative support as
required, including co-ordinating the Service Standard Bearer (Colour
Party) team for attendance at events and the organisation of an annual
presentation evening and combined emergency services Carol Service.

checks and allocate to station or practitioner with accurate details.

9. Provide administrative support to the Fire Cadet Programme, including
guardians that they’ve been selected to attend open evenings.
Transferring data onto attendance registers for each Unit. Ensure
medical consent forms and emergency contact details are updated 6
monthly, disseminate this information to Cadet Managers. Produce
and maintain BTEC folders. Check Fire Cadet ‘in box’ twice weekly
and action where appropriate.

10. Provide external administrative support to the Crimes and
Consequences department, including collecting and chasing
department information. Inputting and managing the relevant
confidential information into spreadsheets and databases accurately to
reflect the correct details for company stats and data.

11. Provide administrative support to our Community Safety Team in
regards to our working projects programme. Working to deadlines
whilst creating and distributing external letters, receiving incoming calls
and updating company database to forward on to local stations.

Updated August 2019

**Secondary duties**

12. To provide general support for the Business Support Unit, as required.

13. To participate in inter-departmental, corporate and external working

groups and meetings as directed and to liaise with other departments,
public and other outside bodies and organisations.

14. To provide support and assistance to other members of staff to assist

them in meeting the requirements of the service.

15. To assist in undertaking research with other Local or Public Authorities,

voluntary organisations and the private sector related to business
administration and related ICT developments plus improvements and
establishing best practice networks.

**General Duties**

14. To attend in-house and external training courses as required.

15. To undertake in addition to the above duties and responsibilities such

additional duties as may result from time to time from changing
circumstances, but which will not change the general character or level
of responsibility accorded to the post.

16. To implement the principles of the Service’s Equal Opportunities and

Diversity Policies and Welsh Language Schemes whilst carrying out
the above duties.

17. To ensure awareness and compliance with any directorate, department

or team plans that

  • Word Processor Operator

    6 months ago

    Llantrisant, United Kingdom South Wales Fire and Rescue Service Full time

    Updated August 2019 **SOUTH WALES FIRE AND RESCUE SERVICE** *** **Department **Business Support** **Post **Word Processor Operator** **Post No **NU405** **Grade **5** **Location **FSHQ** **Responsible to **Administrative Supervisor** **Responsible for **N/A** **Responsibility for** **Physical Resources** **N/A** **Responsibility for** **Financial...

  • Order Processer New

    7 months ago

    Llantrisant, United Kingdom St David Recruitment Services Full time

    **Order Processor** **Pontyclun** **Salary - Up to £22k DOE** **Permanent** We are looking for a full-time Order Processor working from our client’s head office in Pontyclun. The role requires someone who wants an exciting challenge and to grow the business. You will be engaging with customers for quotations as well as providing administration support to...

  • Administrative Officer

    6 months ago

    Llantrisant, United Kingdom South Wales Fire and Rescue Service Full time

    October 2019, Janet Darby - Business Support **SOUTH WALES FIRE AND RESCUE SERVICE** *** **Department **Business Support Unit** **Post **Administrative Officer - A** **Post No **NU421 - 4** **Grade **Grade 5** **Location **SWFRS Headquarters** **Responsible to **Administrative Supervisor **This job description refers to the main purpose and...

  • Administrative Officer

    6 months ago

    Llantrisant, United Kingdom South Wales Fire and Rescue Service Full time

    Date Amended: October 2022 **SOUTH WALES FIRE AND RESCUE SERVICE *** **Department Service Performance and Communications **Post Administrative Officer Information Governance **Post No 503105 **Grade 6 **Location Fire and Rescue Service Headquarters, Llantrisant **Responsible to Information Governance Manager **This job description refers to the main...

  • Payroll/hr Administrator

    7 months ago

    Llantrisant, United Kingdom Jennifer Griffiths Recruitment and Training Ltd Full time

    My client is looking for a HR & Payroll Administrator on a Permanent basis to start asap due to the department being very busy. **Essential Job Functions/ Responsibilities**: Administration of monthly and weekly payrolls Liaising with labour providers regarding demand for temporary labour Send weekly timesheets to labour providers Upload pension data to...

  • Administrator (Commercial)

    6 months ago

    Llantrisant, United Kingdom Persimmon Homes Full time

    From the commitment we pour into our homes, to the belief we bring to supporting amazing careers, a role at Persimmon is a springboard for Building Your New Possible. Discover new opportunities to grow, learn new skills and release your potential. We’re Persimmon Homes, a FTSE 100 listed company and a leading UK house builder serving local communities...

  • Estate Agency Office Administrator

    7 months ago

    Llantrisant, United Kingdom Hywel Anthony Estate Agents Full time

    **Company description** Hywel Anthony Estate Agency are an independent, professional and approachable local estate agency based in Talbot Green. **Job description** Due to promotion, we are seeking to recruit an outstanding individual to join our team as our office administrator / sales progressor. **The roles will include the following tasks**: -...

  • Administrative Support Specialist

    2 days ago

    Llantrisant, Rhondda Cynon Taf, United Kingdom Transformation Unit Full time

    We are seeking a highly skilled Administrative Support Specialist to join our Transformation Unit. The successful candidate will provide secretarial support and administration duties for the Chest Pain Service, working independently and demonstrating excellent audio typing skills, communication, and organisational abilities.Job OverviewThe main purpose of...

  • Administrative Assistant Posts

    4 months ago

    Llantrisant, United Kingdom South Wales Fire and Rescue Service Full time

    **SOUTH WALES FIRE AND RESCUE SERVICE** *** **Department Various Departments **Post Administrative Assistant **Grade 4 to 5 **Location Various sites in South Wales **This job description refers to the main purpose and responsibilities of** **the post. It does not necessarily list in detail all of the tasks required to** **carry out these...

  • Administrative Support Officer

    7 months ago

    Llantrisant, United Kingdom Cwm Taf Morgannwg University Health Board Full time

    The job entails contact with patients, their relatives and other professionals over the phone and in person. The post holder is expected to work flexibly in order to support the service and will be required to carry out reception duties Please contact the department for further information/ informal visit. You will be able to find a full Job description and...

  • Data Governance Officer

    2 days ago

    Llantrisant, Rhondda Cynon Taf, United Kingdom Networking Women in the Fire Service Full time

    Job Title: Data Governance OfficerAbout the Role:We are seeking a highly skilled Data Governance Officer to join our team in South Wales. The successful candidate will be responsible for providing additional resilience and administrative support to the Information Governance Manager in matters relating to data governance, ensuring compliance with relevant...

  • New Product Administrator

    7 months ago

    Llantrisant, United Kingdom Jennifer Griffiths Recruitment and Training Ltd Full time

    Our Client is looking for Administrative support to the New Product Development Department, assisting in ensuring the smooth introduction and first production of new products. This vacancy is on a 12 month contract to cover maternity leave. **Essential Job Functions/ Responsibilities** - Liaise with customers and suppliers - Input data into X3, including...

  • Administrator

    7 months ago

    Llantrisant, United Kingdom Jennifer Griffiths Recruitment and Training Ltd Full time

    The successful applicant will report to the Head of Industrialisation and will be responsible for a variety of tasks including: - Liaison with customers, suppliers, the commercial team. - Input data into X3, including Bills of Material and material costs. - Develop product barcode labels and manage the customer approval process. - Assist in the...

  • Audio Typist and Administrator

    7 days ago

    Llantrisant, Rhondda Cynon Taf, United Kingdom Transformation Unit Full time

    Career OpportunityWe are seeking a highly skilled Audio Typist and Administrator to join our team at the Transformation Unit. As a part-time employee, you will be responsible for providing secretarial support and administration duties, utilising your expertise in audio typing, communication, and organisation.The ideal candidate will possess excellent...

  • Healthcare Administrative Coordinator

    4 days ago

    Llantrisant, Rhondda Cynon Taf, United Kingdom Transformation Unit Full time

    Cwm Taf Morgannwg University Health Board is committed to delivering high-quality healthcare services to our communities. As a Support Medical Secretary, you will play a key role in supporting the Chest Pain Service and contributing to the delivery of excellent patient care.Main DutiesProvide administrative support and secretarial services.Liaise with...

  • Healthcare Office Manager

    7 days ago

    Llantrisant, Rhondda Cynon Taf, United Kingdom Wales Medicines Strategy Group Full time

    This full-time/part-time Healthcare Office Manager position offers an excellent opportunity to work as part of a dynamic team at Wales Medicines Strategy Group. The successful candidate will be responsible for providing administrative support for the Chest Pain Service.Main Objectives:Ensure the provision of high-quality secretarial support servicesManage...

  • Auxiliary Reserve Support Officer

    7 months ago

    Llantrisant, United Kingdom South Wales Fire and Rescue Service Full time

    Date Job Description last revised: 00/00/0000 Recruiting manager name: *** **Job Post Title: Auxiliary Reserve Support Officer** **Post No: 502279** **Grade/Role: Grade 9 (based on 16 hours week)** **Department: Operational Risk Management** **Locations: Fire Service Headquarters / Joint Fire Control / Station 30 - Abercarn** **Responsible to: Group...

  • Medical Secretary Role Support

    7 days ago

    Llantrisant, Rhondda Cynon Taf, United Kingdom Transformation Unit Full time

    About the Transformation UnitWe are a leading healthcare provider, committed to delivering high-quality services to our communities. As part of our team, you will play a vital role in supporting the Chest Pain Service at Royal Glamorgan Hospital.This is an exciting opportunity for a skilled and enthusiastic Medical Secretary to join our team on a part-time...

  • Support Chest Pain Service Assistant

    7 days ago

    Llantrisant, Rhondda Cynon Taf, United Kingdom Transformation Unit Full time

    Job DescriptionWe are searching for a highly organised and detail-focused Support Chest Pain Service Assistant to join our team. As a part-time employee, you will be responsible for providing administrative support and assistance to the Chest Pain Service at Royal Glamorgan Hospital.The ideal candidate will have experience working in an office environment,...

  • Warehouse Coordinator

    3 weeks ago

    Llantrisant, Rhondda Cynon Taf, United Kingdom AF Blakemore Full time

    Despatch Clerk Role at AF BlakemoreWe are seeking an experienced and efficient Despatch Clerk to join our team at AF Blakemore's Talbot Green Warehouse. This role involves accurately processing customer orders, administering customer requests, and coordinating replenishment and despatch operations.Key Responsibilities:Administration of customer orders,...