Property Administrator

1 week ago

Edinburgh, Edinburgh, United Kingdom Avison Young Full time

Overview:

Our Story


Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries.

Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organization.

We believe that the places in which we live, work and play have the power to make us happier and healthier, and we are united by a shared sense of purpose, to have a positive impact on people's lives.

In short, we are a global commercial real estate advisory firm with a simple aim:

for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact.


Why Work for Us:


We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence.

Your gender, religion and race are all highly respected, but are less important to us than your ability to step up and change the game.

We provide you with a place where you can do just that, with like-minded people.

Collaboration is embedded in the way we work - our people have the autonomy to collaborate on client relationships, engage teams across the business, lead operations, work collectively on projects, participate in strategy and are ultimately responsible for our growth.

Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business and inspires and allows anyone to become a Principal.

This role carries voting rights, so our people have a very real say in the future direction and operation of our business.

This means that we are able to attract, engage and retain the best talent from the industry.

Responsibilities:

  • Overall Purpose of Job


This role within the busy Investment Accounting team is to support the Client delivery for Property Managers, Facilities Managers and Accountants.

This will include assistance with a varied range of duties across all teams.

This role requires a self-starter with an eye for detail and the ability to juggle many tasks and priorities on an ongoing basis.


  • The role is to support the team throughout a busy period of transition, expansion, and change. Supporting within the property administration team and the wider team whilst we establish new processes.
The successful applicant will be required to perform the following duties:

  • Raising purchase orders for Property and Facilities Managers
  • Diarise regularly checking and cleansing of systems to ensure stages are completed in a timely manner
  • Preparing budget packs for distribution to tenants
  • Preparing SC year ends for distribution to tenants
  • Facilitating recharges of all kinds to tenants
  • Liaise with internal team members to resolve tenant queries
  • Preparing information for inclusion in the SC year end audits
  • Distribution of insurance demands and back up on an annual basis.
  • Providing ad hoc support to teams on a project basis, liaising with suppliers and tenants in conjunction with the Property Managers


No job description can fully represent every issue which may arise within the post and the post holder is expected to carry out other duties from time to time that are broadly consistent with those in this job description.

At Avison Young, we are committed to building an inclusive culture that empowers all of our employees to thrive, be successful and feel a sense of belonging.

Avison Young is an equal opportunities employer, and is committed to treating all its employees and job applicants equally.

If you are person with a disability, if you are neurodivergent, or if you have a condition that you believe may affect your performance during our selection process, Avison Young will be happy to make reasonable adjustments to our processes for you.


Qualifications:

  • Positive attitude and a willingness to learn and develop.
  • Attention to detail, specifically when updating database information.
  • Experience of working to tight deadlines.
  • Ability to listen to the stakeholders request, interpret and provide a resolution.
  • Ability to deal with high volumes of work and prioritise accordingly.
  • Excellent communication skills.
  • Autonomy and ability to work with mínimal supervision.
  • Flexibility and commitment to completing the task in hand.
  • Enthusiasm to learn about the company, department and property regulations.

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