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Assistant Office Manager

3 months ago

Edinburgh, Edinburgh, United Kingdom Page Personnel Finance Full time
Our client is looking for an Assistant Office Manager - city centre - office based

Monday - Friday 9.00am - 5.30pm

Client Details
A leading firm

Description

1
Maintaining & updating Marketing, Client/Matter, contact and office supplies databases.

2
Creation of new files and archiving of old files as required.

3
Creation of New Client/Matter forms on Envision.

4
Work alongside the HR & Support Manager in the management of outstanding administration projects.

5


Supervising Support Assistant to ensure that all filing/titles are stored correctly, and the filing room is kept tidy allowing the easy retrieval of files.


6
Relief Reception duties to cover sickness and holidays.

7
Organisation and set up of all boardroom meeting refreshments/lunches, with the help of the Support Assistant.

8
Assist with carrying supplies orders around the relevant departments when required.

9
Supervise/assist Support Assistant with Royal Mail/DX each morning/evening.

10
Assist with any other support duties as and when required.

Profile
A varied role to include, but not limited to, the list of duties below.

You must be reliable, be able to communicate effectively with a confident telephone manner, be enthusiastic and willing to learn, have the ability to work as a small team and have goodorganisational skills.

You must be smart, ready to be client-facing every day and have a level of fitness that can cope with the faced paced varied duties within our department.

You must be confident and have experience in a supervisory role. You must alsotake pride in the work you do for others with an emphasis on attention to detail.

Job Offer
A competitive salary and great working environment