Administration Assistant

1 week ago

Sidmouth, Devon, United Kingdom Welford Healthcare Full time

Administration Assistant

Location: Vale View Heights Care Home, Fortescue Rd, Sidmouth EX10 9QG

Salary: £12.60 per hour.

Hours: Full - time, 34 hours per week, Monday to Friday

We are looking for an experienced Administration Assistant to work at ourVale View Heights Care home in Sidmouth.

As the Nursing Home Admin Assistant, you will be responsible for providing daily operational support in the Nursing Home to ensure the smooth and efficient day to day running of the Home and contribute to the provision of high-quality care to our residents.

A strong HR admin, payroll and finance background is essential to this position.

Working closely with the Home Manager, you will ensure that our core business IT systems are actively managed to ensure they support the Homes operational processes.

Responsibilities:

  • Working with the Finance Department, maintain accurate records, reporting and control of financial processes.
  • Collating data for payroll
  • Managing employee holidays
  • Managing staff rota alongside the Home Manager
  • Purchasing of ad-hoc supplies and ensure maintenance contracts are in place.
  • Support the Home Manager with the Enquiry process for the Home ensuring all enquiries are dealt with in a proactive and efficient manner.
  • Maintain staff records, prepare time and attendance data for payroll, ensure compliance standards are maintained.
  • Onboarding of new employees including screening interviews, carrying out reference checks, right to work checks and DBS checks
  • Arrange staff inductions, changes in contract and leavers in liaison with the HR Department.
  • Being responsible for all reception duties.
  • Able to act quickly and responsibly in a time of crisis

Education, Skills and Experience:

We are looking for an extremely organised, action orientated individual who is highly proficient in working with operational IT systems. The ideal candidate will have the ability to manage, maintain and manipulate data and will be able to establish good working relationships, working effectively as part of a team.

  • Preferably have an NVQ in Business and Administration or equivalent
  • Have previous experience of working in a busy office environment, preferably a care setting
  • Be highly experienced and competent in use and management of business systems and databases
  • Have experience of flexibly multi-tasking in a varied role
  • Be financially literate with proficient numeracy skills and excellent working knowledge of MS Excel
  • Have experience of HR administration and onboarding of new employees

Benefits:

  • Comprehensive induction programme
  • Ongoing training and development
  • Workplace pension
  • Free DBS
  • Free on-site parking

About Us

Welford Healthcare was founded in 2017 with the goal of building a boutique collection of quality care homes across the UK. Our strategy is to grow our business by acquiring mature care homes with quality foundations and strong potential for improvement and by investing in our people and our properties to ensure our homes are always inviting and homely. Whilst we are a growing business, we never lose sight of our primary and enduring purpose which is to provide good quality care for vulnerable adults. As we acquire new homes, we leverage our resources and expertise to ensure that the homes we run always have our residents wellbeing at their hearts.

Our senior leadership team has extensive experience of operating, opening and acquiring quality care homes with proven track records in regulatory compliance and running commercially successful businesses where meeting the needs and ensuring the happiness of our residents and our teams are the cornerstones of our approach.

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