Accounts Payable Assistant/Senior

2 weeks ago


Glasgow, Glasgow City, United Kingdom Ashurst Full time

About Ashurst:

Department/Role overview

To assist with the processing of all expenditure for suppliers of goods and services to the firm, ensuring that transactions adhere to the firm's internal procedures and authorisations

Hours of Work: Monday to Friday, 09:00 - 17:30. Hybrid Working

Main responsibilities

Accurate and timely posting of invoices, credit notes, journal adjustments, direct bank payments and foreign drafts Following up with budget holders to seek authorisation for invoices Creating new supplier accounts Creating schedules of invoices due to be paid Setting up electronic payments to suppliers Reconciliation of supplier statements and liaising with suppliers when necessary Requisition of copy invoices and copy statements Deal with complex supplier queries in an appropriate and timely manner Carry out Complex Supplier Reconciliation (EG Travel and Credit cards) Monthly GL Reconciliation Tasks for Payroll Processing invoices using Purchase Orders Carryout duties for 6 overseas offices the same as above Audit Expenses for both Credit Cards and Out of Pocket Expenses Manage System Workflows Any other duties as and when required

Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.

Essential skills and experience

Experience of working in an accounts payable environment with substantial invoice volumes Organised and methodical approach to work Ability to work under pressure, deal with tight deadlines and demonstrates flexibility as required to perform the role Ability to complete set tasks with minimal supervision Good communicator, the ability to communicate orally or in writing, confident telephone manner, tactful and diplomatic when under pressurised situations Team player - the ability to work co-operatively and flexibly with other team member Experience of Office Expense claim management Ticket System Management Excel, Word Cover for Team Lead

Background checks

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

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