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Accounts Payable Assistant

3 months ago

Glasgow, Glasgow City, United Kingdom Ashurst LLP Full time

About Ashurst:

Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years.

We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm.

Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.

To find out more please visit

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Department / Role Overview


As Accounts Payable Assistant you will work within an engaging and stimulating environment, you will have the chance to play an important role in the company's day-to-day operations and supporting the smooth running of a medium size Accounts Payable team.


Hours of Work
Monday to Friday, 09:00 - 17:30. Hybrid Working

Main Responsibilities

  • Accurate and timely posting of invoices, credit notes, journal adjustments, direct bank payments and foreign drafts
  • Following up with budget holders to seek authorisation for invoices
  • Creating new supplier accounts
  • Creating schedules of invoices due to be paid
  • Setting up electronic payments to suppliers
  • Reconciliation of supplier statements and liaising with suppliers when
- necessary

  • Requisition of copy invoices and copy statements
  • Deal with supplier queries in an appropriate and timely manner
  • Processing invoices using Purchase Orders
  • Carryout duties for 3 overseas offices the same as above
  • Audit Expenses for both Credit Cards and Out of Pocket Expenses
  • Manage System Workflows
  • Other duties as and when required
  • Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies

Essential Skills and Experience

  • Experience of working in an accounts payable environment with substantial invoice volumes
  • Organised and methodical approach to work
  • Ability to work under pressure, deal with tight deadlines and demonstrates flexibility as required to perform the role
  • Ability to complete set tasks with mínimal supervision
  • Good communicator, confident telephone manner, tactful and diplomatic when under pressurised situations
  • Team player the ability to work cooperatively and flexibly with other team members
  • Experience of Office Expense claim management
  • Mailbox Management,
  • Experience using MS Excel and MS Word
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