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Workspace Coordinator

3 months ago

London, Greater London, United Kingdom Rapport Guest Services Full time
Job Introduction

We are looking for a Workspace Coordinator to join our small team of Rapport Ambassadors at our client's offices in Canary Wharf. Our Client is an American financial firm, and you will play a key role in delivering service excellence to all internal and external stakeholders.
We are looking for someone who has an incredible ability to spark immediate Rapport with everyone they meet. You will be an integral part of highly professional team, focused on delivering outstanding service and memorable experiences.

_This is a permanent, full-time role (40 hours per week), Monday to Friday from 8:30 AM to 5:30 PM, with requirement for flexibility as per business needs._

Main Responsibilities

  • Ensuring all shared spaces and amenities are presented to the highest standard
  • Reporting all maintenance and general housekeeping issues to the relevant departments
  • Managing and auditing lockers and coat cupboard as and when required
  • Maintaining situational awareness on working floors and meeting rooms
  • Managing and coordinating events as per client expectations and liaising with the Workplace Services and Front of House teams as required
  • Supporting with Health and Safety administration and general support
  • Assisting colleagues at Reception when required, following Rapport business standards
  • Share our Rapport values
    :Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together:
  • Ideally have at least one year of customer service experience in a similar role (e.g. front-of-house reception experience in a luxury hotel, premium airline, or corporate environment)
  • Be highly organised, with passion for delivering high standard service and going the extra mile
  • Have great interpersonal skills, an outgoing and vibrant personality
  • Demonstrate an excellent command of the English language, both in verbal and written communication
  • Be proficient in MS Word, Excel and other similar packages
  • Ideally have knowledge in EMS booking system
  • Understand professional etiquette
  • Possess a high level of attention to detail
  • Have the ability to work well under pressure and act both proactively and intuitively
About The Company

Some of our benefits include:

  • Save money on your groceries with discounts on Tesco, Sainsbury's, Morrisons and other major brands
  • A wide range of offers dedicated to improving your personal finances for a more secure future, including life assurance cover
  • Receive cash rewards every time you spend and use them on a wide range of brands
  • Financial rewards for recommending your friends and family and/or even when you bring new business to us (legitimate qualified sales leads)
  • Contributory pension scheme
  • Access to wellness programs to promote the mental health and wellbeing of our Ambassadors
  • Employee Assistance Program to guide and support our team members
  • Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
  • Learning & development opportunities to support your personal and professional development and growth
  • WOW Awards to celebrate our brilliant Ambassadors nominated for their exceptional service by our guests and clients
  • One Paid Day for Charity Work

Why Rapport?


Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities.

We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.


We are committed to equality of opportunity and inclusion within the workplace, and we celebrate everyone's differences and diverse backgrounds.

We have created a number of Employee Networks as part of our "Be Yourself at Rapport" programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.


Our Ambassadors' mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.


Rapport is also a Disability Confident Employer, and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.


About the Company


Rapport is an award winning, specialist company that provides corporate organisations with a range of fully managed front and back of house guest services.

Our tailored services are provided to clients in all major cities in the UK and Ireland and in key locations in the US and Hong Kong.


We are very proud to count some of the UK's most forward-thinking, blue-chip companies as our clients, from small boutique firms to large multi-site international corporations, all with a common goal to provide excellent Customer Service.


Our most prestigious awards include:

  • In the 2021 'Best Companies to wo