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Office Manager

3 months ago

Stirling, Stirling, United Kingdom Hays Specialist Recruitment Limited Full time

Your new companyA market leading, independent distributor of fuels in the UK. Your new company is dedicated to consistently and dependably delivering billions of litres of high-quality fuel and associated services to homes and businesses all over the UK each year.With a strong focus on climate change and the environment, this organisation has innovative fuel supply and management services and is committed to providing industry-leading solutions for liquid fuels, as the world's energy mix evolves towards a zero emissions future. There would be no better time to join this organisation as the Office Manager in the newly renovated, Falkirk based office. Your new roleAs the Office Manager, you will be looking after office facilities management, ensuring the office is running smoothly. You will ensure the working environment and facilities are fully operational, and provide a safe and enjoyable working environment for staff, collaborating with colleagues to enable improvements and changes to be made effectively and efficiently. You will monitor stock levels and raise purchase orders when required for stationery and consumables, etc. Maintaining a safe working environment is essential, coordinating staff training on fire marshalling and first aid. Building on team mentality and creating a positive work environment is a key aspect of the role. Planning social events and team building days is an exciting aspect of the position to build morale and team spirit. You will be managing the office administration, keeping screens across the office up-to-date with upcoming events, themes, company values, and important information. Lead the day-to-day admin support for the office, looking after visitors to the building, coordinate and organise meetings and document management. Where appropriate, you will provide administrative support to 2 company Directors, managing their travel, expenses, inboxes, and correspondence. This is an office-based role, operating Monday to Friday from 8:30am to 5pm. This position is advertised as part-time, however full-time hours are negotiable dependent on experience. Flexibility is offered, and working hours are negotiable to suit your work-life balance. What you'll need to succeed

  • Facilities management experience.
  • Proven office management experience in a large, busy office.
  • Previous proven experience in a Personal Assistant role is beneficial.
  • Strong administration skills and competent use of Microsoft packages.
  • Experience working with AI.
  • Health & Safety experience.

What you'll get in return

  • Competitive salary.
  • 25 days annual leave (plus bank holidays).
  • Group discount scheme.
  • Progression and development opportunities.
  • Employee assistance programme (including wellbeing and physiotherapy services).
  • Annual leave buy and sell options.
  • Life assurance (4x salary).
  • Annual volunteering day.
  • On-site parking.
  • Working in brand new, recently renovated, modern offices.

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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