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Facilities Assistant

3 months ago

Glasgow, Glasgow City, United Kingdom Johnston Carmichael Full time

We are looking for a Facilities Assistant to join our team.

Job Purpose:


We are looking to recruit a Facilities Assistant to provide admin support to the Facilities and Health & Safety Managers to maintain the administrative needs of the department.


The Facilities Assistant will be responsible for (but not limited to):

  • Assisting the Facilities Manager with the organisation of project planning
  • Assisting the Facilities Manager with maintenance requests, instructing works and ensuring the works are carried out in a timely manner
  • Coordinating works between contractors and Office Partners/Office Coordinators
  • Assisting the Facilities Manager in the collation of data to support the Capital Works Programme
  • Supporting the Facilities Manager and Health & Safety Manager to ensure that Health & Safety records are kept up to date
  • To keep up to date records for each of the offices
  • To keep up to date records of all contractors/suppliers
  • Take on 'adhoc' projects as and when required
  • Support a variety of Facilities related tasks
  • Keep JC Connect updated with all Facilities and Health & Safety information
  • Any other duties as directed by the Facilities or Health & Safety Managers

About You:

  • A leader of your work and your professional learning
  • Excellent communication skills with the ability to positively impact and influence others
  • Relevant experience in this or a similar role is preferred
  • Excellent organisational skills and attention to detail
  • The ability to keep sensitive information confidential
  • The ability to problem solve and come up with solutions
  • IT literate with experience of Microsoft packages
  • Flexible approach and ability to adapt to changing demands
  • Ability to work effectively within a small team and with an ability to work on your own initiative

Why JC?


With 11 offices across Scotland and beyond, we're one of the country's leading firms of Chartered Accountants and Business Advisers.

Working at Johnston Carmichael means working in a team of over 900 sharp minds - each of which is valued and heard.

We support our people to ensure they can grow their own way through proactive learning and development.

At Johnston Carmichael we want what's best for our clients, our people, and our communities. You'll be joining a team that's engaged with its local communities and committed to supporting them.

Over the last decade, we've raised over £450,000 for charitable causes across Scotland and we're also Gold Sponsors of the Kiltwalk.

You can read more about our culture and the values that define us here.


We have a People and Culture Forum that generates ideas for positive change and has several subgroups including LGBTQIA+ and Gender Equality which seek to educate and encourage everyone in our firm to be themselves in order to do their best work.


If you value enabling leadership, quality, integrity, and a workplace that prioritises giving back as much as you put in, then Johnston Carmichael is the firm for you.


How working for us can work for you:

As a valued member of the Johnston Carmichael team, you'll benefit from a number of employee benefits including but not exhaustive to; a personal pension scheme, annual leave, and life assurance, as well as your own personal training and development plan.

Click here to see what's on offer at Johnston Carmichael.

We know that 9-5 office hours aren't for everyone. We support flexible working and also use a hybrid working model. One size doesn't fit all, so let's discuss what might work for you and our firm.