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Radiotherapy/Proton Beam Therapy Quality Assurance Administrator
3 months ago
Job summary
This role offers an exciting opportunity to join the Radiotherapy and Proton Beam Therapy (PBT) team at UCLH. The post holder will provide comprehensive quality administrative support. They will work closely with the radiotherapy services quality team in the maintenance of the quality management system. They will be expected to form strong working relationships with the team leads taking on delegated duties, undertaking departmental audits, service evaluation, quality improvement projects, organising meetings and recording minutes. In addition, they will be required to assist with data entry onto clinical systems, to run reports and to collate data. The post holder will review performance data, trends, and processes, and use analysis and judgement to identify and propose opportunities for development and improvement. The post holder will be based in the PBT department in the new Grafton Way Building.
Main duties of the job
The postholder will provide full and comprehensive administrative support to the Radiotherapy/PBT Quality Manager to ensure the effective maintenance of the radiotherapy department quality system in order that patients receive the best possible treatment at all times and to ensure the safety of both patients and staff. They will be required to work closely with members of the Radiotherapy, PBT department and Radiotherapy Physics department, including the team leads for each section. They will be expected to form strong working relationships with the team leads, taking on delegated duties as required. The post holder will liaise with a range of staff internally and externally across the Trust and with partner and external organisations. The post holder will be expected to work closely with the Radiotherapy/PBT Quality Management Team in the maintenance of the overall quality management system and under oversight of the services quality manager.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
University College Hospital (incorporating the Elizabeth Garrett Anderson Wing) National Hospital for Neurology and Neurosurgery Royal National ENT and Eastman Dental Hospitals University College Hospital Grafton Way Building Royal London Hospital for Integrated Medicine University College Hospital Macmillan Cancer Centre The Hospital for Tropical Diseases University College Hospital at Westmoreland StreetWe are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job descriptionJob responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
To provide full administrative support to the Radiotherapy/PBT Quality Manager.
To actively maintain the ISO 9001:2015 Quality System and to undertake internal quality system audits, clinical audit and service evaluation
To support the Cancer Division Audit Programme and to support the designated clinical audit lead to deliver this.
To support the Macmillan Information & Support Radiographer in the development and production departmental patient information leaflets and booklets.
To assist with Data entry onto clinical systems. This will involve data entry into the planning database, amending/ inputting data into ARIA and running reports from departmental databases, ARIA and Epic.
To run reports and collate data in order to monitor Key Performance Indicators as required within the service specifications reviewing performance data, trends, and processes, and using analysis and judgement to identify and propose opportunities for development and improvement.
To participate in tracking and monitoring compliance against relevant national targets.
To prepare quality reports for presentation at meetings within the Trust, radiotherapy network meetings, NHSE level meetings and those undertaken with the PBT private provider.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running : University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
Person SpecificationKnowledge and Qualifications
Essential
Advanced keyboard skills in the use of Word, Excel, Email, electronic diary and InternetDesirable
Good keyboard skills in Publisher and Powerpoint An understanding of what a quality system is, ISO 9001:2015 and the impact it has on the service Knowledge and experience of performing internal quality system audits Previous NHS experienceExperience
Essential
Relevant administrative / secretarial experience Experience of data entry and storage Database management experienceSkills and Abilities
Essential
Able to analyse data Must be numerate Able to take and transcribe minutes Able to keep accurate records and write concise, accurate notes and correspondence