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Operations and Administration Assistant
2 weeks ago
Overview
People. Passion. Pride. This is what has driven our teams since 1833.
Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at 200 locations in over 37 countries, across six continents.
If you are seeking a role with opportunities to learn and develop, this could be the beginning of an exciting journey.
The role is responsible for reporting daily sales and stock figures to suppliers.Daily
- Data collection ensures accurate input, close out and send daily sales information
- Production of daily and periodic reports
- Maintain flights and sales volume data
- Communicate with LBIA, WFS, Q8, Essar, Harvest and P66 relating to stock accounting
- Meet and escort visitors to the site
- Assist site management in the recording of all HSE incidents
- Flight schedule management in AVR
- Check sales to log sheets and Daily Stock Record
- Receive customer fuel requests
- Relay fuelling requests to operators
- Deal with customer queries
- Purchase ordering
- Reconcile monthend losses/gains
- Complete ITP report (customer sales)
- Send sales volumes/activity to LBIA
- Complete HSSE Report
- Assist manager with monthly pay and overtime on KRONOS
- Archive all sales data, in time order
- Updating manuals document history
- Petty cash and banking
- Record annual leave requests
- Taking and typing minutes of meetings
- Other duties as requested
Safety, Security and Compliance
All employees have a responsibility and duty whilst at work to:
- Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
- Cooperate with their manager / supervisor in order to allow them to perform or comply with any legal requirements imposed on the company.
- Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety or welfare reasons.
- Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
- Report any hazards, near misses, incidents, accidents or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
- Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
- Fully understand the company health and safety policy.
- Attend training courses as may be arranged by the Company.
- Engage with MORSE and follow our code principles.
Qualifications and Experience
- Health and safety awareness and respect is essential.
- Must have a checkable fiveyear employment history
- High standard of numeracy and literacy skills required in addition to problem solving.
Diversity
Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role.
Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.
**Application instructions-
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