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Office Assistant

3 months ago

Edinburgh, Edinburgh, United Kingdom Williams Lea Full time

Multi Services Assistant

Salary:
£23,400

Location:
Edinburgh

Contract: 3 month FTC with the possibility to extend

Shifts: 37.5 hours per week, Monday to Friday, shifts on a rotational basis between 8.00am and 6.00pm

Work Model:
onsite

Williams Lea seeks a Multi Services Assistant to join our team
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal, and professional services firms.

Role Purpose:


The Multi-Services Assistant will play a pivotal role in ensuring the efficient and seamless operation of our mail room, reception, and records management services.

This position requires a highly organised and versatile individual who can manage various tasks simultaneously, deliver exceptional customer service, and maintain accurate records.


Key Responsibilities:

Mail room Services

  • Receive, sort, and distribute incoming mail, packages, and deliveries.
  • Prepare outgoing mail and packages for shipment, ensuring proper documentation and postage.
  • Assist with mail and package tracking systems to ensure timely delivery to recipients.

Reception Services

  • Serve as the first point of contact for visitors, clients and employees.
  • Greet and assist guests professionally and courteously.
  • Answer incoming calls, transfer calls to appropriate personnel and take messages as needed.

Records Management

  • Assist with the organisation, filing and retrieval of physical and electronic records.
  • Ensure compliance with company policies and regulatory requirements for record retention.
  • Maintain confidentiality and data security when handling sensitive information.

General Administrative Support

  • Provide administrative support as needed, including data entry, photocopying and document preparation.
  • Assist with office supply inventory and reorder supplies when necessary.

Key Skills

  • Previous experience in an office environment desired.
  • Excellent organisational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in using office equipment and software.
  • Ability to handle confidential information with discretion

REWARDS & BENEFITS
We believe in supporting our employees in both their professional and personal lives.

As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

  • 25 days holiday plus bank holidays
  • Salary sacrifice schemes, retail vouchers including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.
  • Life Assurance
  • Private Medical Insurance
  • Dental Insurance
  • Health Assessments
  • Cycletowork scheme
  • Gym memberships
  • Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects

EQUALITY & DIVERSITY

Job Type:
Fixed term contract

Contract length: 3 months

Salary:
£24,400.00 per year

Benefits:

  • Company pension
  • Cycle to work scheme
  • Referral programme

Schedule:

  • Day shift
  • Monday to Friday

Work Location:
In person