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General Administration Assistant

2 months ago

Dumfries, United Kingdom Scottish Prison Service Full time

Job Purpose

The post holder will maintain administration processes in regard to Switchboard, Canteen and local purchase provision on behalf of prisoners. Responsibilities

Carry out general office administration duties such as operating the switchboard, filing, photocopying, typing, collating/distributing mail etc.

Provide assistance and cover for the bag & tag Canteen Administrator as well as providing assistance and cover for the Stores Administrator Provide cover for the Mail Administrator. Conduct stock checks of canteen and stores items and reconcile these to stock issued.

Accurately check, record and balance (on Prisoner Records) all monies received for prisoners from visitors, bankline and via external mail.

Prepare and issue prisoner canteen sheets and local purchase sheets. Process prisoner telephone phone account transactions through SPOT. Process prisoner local purchases, including the sorting and bagging of items received. Checking and filing of orderly room paperwork.

Support all areas as and when required.

Person Specification SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role. Qualification Requirements

A minimum of two National 5’s, or equivalent, including English and Mathematics or Arithmetic or relevant administration experience. - Essential

Knowledge, Skills and Experience Requirements

Competent and experienced in all aspects of administration. - Essential

Competent in the use of Microsoft Office Packages including Excel, Word, Outlook etc. - Essential

Ability to analyse, interpret and report on a range of information. - Essential

Knowledge of relevant national legislation and guidelines. - Desirable

Behaviour Requirements Plan & Organise Listen & Communicate Selection method 1 Interview