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HR Administrator

3 months ago

Redhill, United Kingdom Dorking Healthcare Ltd. Full time

Job summary

Please note: This role is not eligible for visasponsorship, and the successful candidate must have the right to work in theUK.

Are you ready to make a real impact in the HR landscape? Weare looking for an enthusiastic HR Administrator to join our team, playing apivotal role in the daily administration of HR functions at DHC. You willsupport the HR Manager in ensuring that all administrative tasks are completedto a high standard, following our set processes.

Although the main focus will be on supporting the recruitmentprocess, including completing pre-employment checks and onboarding new starters,you will be involved in all aspects of HR admin. An interest in and passion forsuccessful recruitment is essential. Our ability to provide exceptionalhealthcare services depends on having suitably qualified and experienced staffat every level. You'll be instrumental in helping DHC managers recruit newstaff efficiently and effectively, ensuring we continue to deliver top-tierservices.

You will contribute to providing a comprehensive HR servicethat equips managers, employees, and contractors with best practices tocultivate a high-performance culture. This role requires a proactive approach,with the ability to use your initiative to manage, prioritise, and organiseyour time effectively while maintaining the confidentiality and security of HRdata.

Main duties of the job

We are looking for a candidate with experience in a similarrole within a comparable industry or sector, particularly one that prioritisescompliance with external regulations regarding the employment of staff andcontractors.

You will provide robust HR administration spanning theentire employee lifecycle, focusing on recruitment, pre-employment checks,onboarding arrangements, inductions for new hires, and drafting HR documents.Additionally, you will be supporting other HR projects and processes.

We welcome applications from individuals looking to advancetheir HR careers, especially those who are currently studying for CIPDqualifications or are partway through their studies.

Location:

This role is based at DHC's Head Office inRedhill. A minimum of three days per week in the office is required, with theopportunity for some hybrid working if desired.

We may screen and shortlist suitable candidates as applications are received. We reserve the right to close this vacancy early and without notice if we receive a sufficient number of applications or if we fill the position. Therefore, we encourage early applications to avoid disappointment.

About us

DHC is a GP Federation, dedicated tosupporting general practice in Surrey by providing high-quality healthcare. Byworking together, we develop health services that help our patients stay well,are efficient and meet the needs of our local stakeholders. We place people atthe centre of everything we do. We provide a wide range of quality healthcareservices including elective care, Talking Therapies, community healthcare whichwe integrate and co-ordinate with primary care.

We are registered with the CQC (CareQuality Commission) and are an accredited AQP (Any Qualified Provider). Wevalue our team and provide strong leadership with great professionaldevelopment, in a fun and friendly environment.

DHC is working at the centre of thelocal health system to evolve and deliver integrated care and that requiresstrong partnerships with many organisations. In all of our services, we aim toput the patient at the centre of their care, make sure our services are easy toaccess by local patients and reduce waiting times for patients. We are wellplaced to influence the wider system in making good choices for our population.

Benefits:

Competitive salaries and careerdevelopment

A great place to work

Potential for flexible working andbuying or selling leave

NHS Pension scheme and a minimum of27 days annual leave (plus Bank holidays)

DHC actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all.

Job description

Job responsibilities

TheHR Administrator plays a crucial role in the day-to-day administration anddevelopment of HR within the organisation, helping the HR Manager ensure thatadministration tasks have been completed accurately and to required standard.

TheHR team at DHC is responsible for managing the organisation's entire HRfunction. Over the past 5 years, theorganisation has grown to nearly 300 employees and provides healthcare servicesto approximately 120,000 patients within Surrey.

TheHR Administrator will focus primarily on recruitment, pre-employment checks andon-boarding, although the scope includes administrative duties spanning allaspects of HR management.

TheHR team is crucial in supporting DHC managers to smoothly, efficiently andrapidly recruit new staff to deliver exceptional service.

Theexpectation will be to help maintain existing HR systems and processes to thehighest standard and identify, recommend and implement any changes that willdevelop and improve the current HR service offering, both within DHC and to thePrimary Care Networks within our GP federation.

Thisrole will support providing a comprehensive HR service that ensures thatmanagers, employees and contractors are equipped with best practice HR servicesand systems to foster a high-performance culture . Thisrequires the post holder to be a self-starter with very strong time managementskills, able to cope with a busy and varied workload. To be successful in the role you need to be proactiveand wherever possible, use initiative, managing, prioritising, planning andorganising their own time whilst maintaining confidentiality and security of HRdata at all times.

Person Specification

Experience

Essential

Previous successful experience in a similar role in an HR department Used HR systems effectively to record information accurately DHCs HR system is People Experience of running HR reports and providing HR statistics

Desirable

Employment in similar industry/sector focussed on compliance with external regulations relating to employment of staff and contractors

Knowledge

Essential

Well-versed in use of Microsoft Office (Excel, PowerPoint, and Outlook) Commitment to Continuing Professional Development

Desirable

Knowledge of the NHS and working practices Governance in an NHS/HR context

Skills and Aptitudes

Essential

Able to multi task and deal with a busy workload with priorities sometimes changing Willing to take responsibilities for own learning and development, particularly during own induction period whilst learning HR processes and systems Able to work independently and be solutions focused whilst ensuring managers are updated on progress Very organised, working calmly and efficiently Willing to be flexible, adaptable, show enthusiasm and able to multi-task whilst not losing sight of priorities Ability to maintain confidentiality at all times Excellent verbal and written communication skills Able to record information and undertake work accurately and also check work to ensure it is correct at all times salary and holiday calculations Ability/willingness to commute to other DHC sites from time to time to attend meetings, training courses etc. Also willing to attend virtual meetings and undertake sessions such as HR Inductions with groups of new staff either virtually or face to face.

Desirable

Desire to develop an HR career and undertake relevant qualifications.

Qualifications

Essential

Good standard of general education (English and Maths at GCSE or equivalent level)

Desirable

CIPD professional qualifications or part qualified -or desire to undertake further HR qualifications and training. (Support will be provided after satisfactory completion of probation period, where there is evidence of commitment to develop own HR skills and knowledge)